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File #: 20-2165A    Version: 1
Type: Contract/Agreement Status: Passed
File created: 11/2/2020 Department: Public Works
On agenda: 1/12/2021 Final action: 1/12/2021
Title: Change Order No. 3 with Keystone Excavators, Inc. for the North County Satellite project.
Attachments: 1. FE_Change Order No. 3, 2. Change Order No. 3
Related files: 18-1690A, 19-1546A, 20-715D, 21-826D, 20-1354D

Subject:

Title

Change Order No. 3 with Keystone Excavators, Inc. for the North County Satellite project.

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Recommended Action:

Recommended Action

Approval of Change Order No. 3 with Keystone Excavators, Inc. (Keystone) for the North County Satellite project.

 

                     The purpose of this project is to construct site improvements on approximately 5.5 acres of County property (North County Service Center) for a Solid Waste Satellite Collection Center and a Tax Collector driving test course.

                     Change Order No. 3 increases the contract by $197,349.40.

                     Agreement term is extended 180 calendar days as part of this change order.

                     The Florida Department of Transportation (FDOT) will reimburse the County $108,179.00 for their portion of work associated with this change order which is due to additional excavation of unsuitable materials.

                     Funding in the amount of $89,170.40 is required to cover the engineer of record’s missed design details in the original design, as well as added scope to the project by the project owners.

                     Award to Keystone was approved by the Board of County Commissioners (Board) on January 22, 2019; Change Order No. 1 added FDOT’s work to the contract and was approved by the Board on October 8, 2019; Change Order No. 2 was approved by the County Administrator on July 22, 2020 increasing the contract amount by $116,669.04 to cover additional FDOT funded work.

 

Contract No. 189-0071-CP(PLU); PID No. 000759A; Change Order No. 3 increases the contract amount by $197,349.40 for a revised total amount of $3,249,638.44; Agreement term is increased by 180 days as part of this change order for a revised expiration of February 7, 2021. Authorize the Chairman to sign and the Clerk of the Circuit Court to attest.

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Strategic Plan:

Foster Continual Economic Growth and Vitality
4.4 Invest in infrastructure to meet current and future needs

Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
5.3 Ensure effective and efficient delivery of county services and support

 

Summary:

Summary

The total amount for Change Order No. 3 is $197,349.40.

An increase of $108,179.00 is necessary for completion of FDOT associated work. The FDOT's estimated quantities for excavation of unsuitable materials was greater than anticipated. This amount will be reimbursed by FDOT.

Additional funds in the amount of $56,366.00 is required to cover the engineer of record’s missed design details, including but not limited to changes to base thickness that were necessary in certain areas and an underdrain for dry pond 5.  Staff is working with the engineer of record, Jones Edmunds, to recover costs associated with the missed design elements.  No additional time is added due to design errors.

Furthermore, an increase of $32,804.40 is necessary to accommodate Solid Waste and Tax Collector’s requests for additional scope to the project.  The Tax Collector requested the contractor work afterhours, so they had use of the student driving course during business hours.  Additionally, Solid Waste requested an eye wash station with connection to utility facilities, electrical connections and an additional storage shed that were not included in the original design.  An additional 180 calendar days are requested as part of this change order to facilitate the added scope of work changes as well as delays caused by the vendor supplying the added storage shed.  The additional 180 days extends the contract to February 7, 2021.  The project is substantially complete and has been operational since August 2020.

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Background Information:

The Board awarded this contract on October 8, 2019 in the amount of $1,680,400.00, and approved Change Order No. 1 on January 22, 2019 in the amount of $1,255,220.00 to include construction of FDOT’s outfall pipes located on County property, funded by FDOT. Change Order No. 2 was approved by the County Administrator on July 22, 2020 in the amount of $116,669.04 for addition utility work required by the FDOT.

 

Fiscal Impact:

Original expenditure not to exceed:                                                               $1,680,400.00

Increase due to Change Order No. 1 (FDOT):                                          $1,255,220.00

Increase due to Change Order No. 2 (FDOT):                                          $   116,669.04

Increase due to Change Order No: 3:                                                               $   197,349.40

Revised total expenditure:                                                                                                         $3,249,638.44

 

This project is funded by Solid Waste Enterprise Funds for the County’s portion of work.  The FDOT will fully reimburse the County in FY2021 for FDOT directed and completed work performed by the County’s contractor.

 

Staff Member Responsible:

Kelli Hammer Levy, Director, Public Works
Paul Sacco, Director, Solid Waste
Merry Celeste, Division Director, Purchasing and Risk Management, Administrative Services
Joe Lauro, Director, Administrative Services

 

Partners:

FDOT

 

Attachments:

Change Order No. 3