Subject:
Title
Award of bid to Concrete-On-Call for concrete mix materials - A Tampa Bay Area Purchasing Cooperative contract.
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Recommended Action:
Recommended Action
Approval of the award of bid to Concrete-On-Call for requirements of concrete mix materials - A Tampa Bay Area Purchasing Cooperative (Cooperative) contract.
• This Cooperative contract, administered by the County, contains requirements for the County and the cities of Clearwater, Dunedin, Oldsmar, and Tarpon Springs.
• Award of bid to Concrete on Call, for batch mix concrete for a total not to exceed contract of $819,570.00. Other Cooperative expenditures total $370,460.00.
• One bid was received for this solicitation with award recommendation to Concrete-On-Call as the only responsive and responsible bidder. Other vendors were contacted but could not provide onsite delivery services and capacity of the contract. This was the second bid solicitation attempt to obtain competitive pricing for requirements of concrete.
• This contract replaces Contract No. 189-0194-B. The average unit price increase for concrete batch mixed delivered on site is 106.70%. The average increase for other associated materials is 83.59%. The initial term of this contract is only for twelve months; in the event market pricing “cools down” this contract can be re-solicited.
• Funding is derived from various operational or capital improvement program budgets of departments utilizing this contract. Cooperative agencies are responsible for their respective funding sources.
Contract No. 23-0285-ITB in the amount of $819,570.00 for a 12-month initial term with four 12-month extensions on the basis of the only responsive and responsible bid received meeting specifications.
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Strategic Plan:
Ensure Public Health, Safety and Welfare
2.5 Enhance Pedestrian and Bicycle Safety
Foster Continual Economic Growth and Vitality
4.4 Invest in Infrastructure to Meet Current and Future Needs
4.6 Support a vibrant community with recreation, arts, and culture to attract residents and visitors
Summary:
Summary
This Cooperative contract administered by the County, provides for the supply and delivery of batch mix materials for the County including requirements from the cities of Clearwater, Dunedin, Oldsmar and Tarpon Springs. Cooperative participants are responsible for issuance of their own awards.
The contract total includes $45,000.00 for unspecified materials for the purpose of addressing items not delineated in the specifications.
This twelve (12) month contract contains a provision for price adjustments at each extension, if exercised, based upon the Producer Price Index for Ready-Mix Concrete or 8%, whichever is less.
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Background Information:
On January 9, 2023, the Purchasing and Risk Management Division, on behalf of the Public Works Department and the Cooperative, released an invitation to bid with the intent to establish a contract for supply and delivery of concrete mix materials. The invitation to bid contained requirements for onsite batch mix and other materials for mesh, flowable fill and pumping services.
Fiscal Impact:
County estimated twelve (12) month expenditure not to exceed: $819,570.00
Cooperative total twelve (12) month expenditure not to exceed: $370,460.00
Estimated County annual expenditure not to exceed: $819,570.00
Funding is derived from various operational or capital improvement program budgets of departments utilizing this contract. Cooperative agencies are responsible for their respective funding sources.
Staff Member Responsible:
Kelli Hammer Levy, Director, Public Works
Merry Celeste, Division Director, Purchasing & Risk, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
City of Clearwater
City of Dunedin
City of Oldsmar
City of Tarpon Springs
Attachments:
Agreement
Bid Tabulation