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File #: 19-481A    Version: 1
Type: Informational Report Status: Passed
File created: 3/26/2019 Department: Sheriff's Office
On agenda: 4/23/2019 Final action: 4/23/2019
Title: Receipt and file report of Sheriff's Office grants received and service contracts for the quarter ending March 31, 2019.
Attachments: 1. Sheriff's 2nd Quarterly Grants and Contracts Report 2019, 2. 2nd Qtr Combined Grants & Agreements Letters Revised
Related files: 19-022A, 18-2061A, 19-1083A
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Subject:

Title

Receipt and file report of Sheriff’s Office grants received and service contracts for the quarter ending March 31, 2019.

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Recommended Action:

Recommended Action

Accept the receipt and file report of Sheriff’s Office grants received and service contracts - payments to the Sheriff for January 1, 2019 to March 31, 2019.

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Strategic Plan:

Deliver First Class Services to the Public and Our Customers
5.1 Maximize partner relationships and public outreach

 

Summary:

The attached schedule of authorized payments to the Sheriff includes the adopted Fiscal Year 2019 (FY19) budget appropriation of $1,750,000.00, with a subsequent increase of $335,840.00 in unexpended grant funding carried forward from FY18. With the budget amendment approved by the Board on February 5, 2019, the grant/contract appropriated budget totals $2,085,840.00. As of March 31, 2019, $782,000.00 in grants, and $451,960.00 in other agreements/contracts were allocated for a total of $ 1,233,960.00.

 

Background Information:

In an effort to increase efficiency and reduce administrative time in enabling the Sheriff to receive the appropriation related to grant awards received and service contracts, a lump sum was appropriated as part of the budget adoption in an amount commensurate with total awards in past years. The lump sum is not immediately included in the monthly payments to the Sheriff. As new grant awards are received or contracts are negotiated, the Sheriff will provide documentation to the Board and request an allocation from the lump sum. Upon review by the Office of Management and Budget, the monthly payment schedule to the Sheriff will be adjusted accordingly. If the lump sum is exhausted before the end of the fiscal year, future grant awards or contracts will be presented to the Board as a Budget Resolution. This process mirrors the process utilized for the Law Enforcement Trust Fund.

 

Fiscal Impact:

Appropriation of $2,085,840.00 is currently budgeted in FY19 for the purpose of processing allocation requests from the Sheriff.  As of March 31, 2019, $1,233,960.00 has been allocated.

 

Staff Member Responsible:

Lisa Burley, Budget and Financial Management Analyst
Office of Management and Budget

 

Partners:

Pinellas County Sheriff’s Office

 

Attachments:

Quarterly Grants and Contracts Report
Second Quarter Grants and Agreements - Letters Only