Subject:Title
Resolution amending the Fiscal Year 2017 Capital Projects Fund realigning Reserves - Fund Balance to project 000895A - Jail Infrastructure Upgrade due to anticipated project activities.
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Recommended Action:Recommended Action
Adoption of resolution realigning $18,000,000.00 from the Capital Project Fund’s Reserve for Fund Balance to the Public Safety cost center for anticipated project expenditures in project 000895A - Jail Infrastructure Upgrade.
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Strategic Plan:
Ensure Public Health, Safety, and Welfare
2.1 Provide planning, coordination, prevention, and protective services to ensure a safe and secure community
Deliver First Class Service to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
Summary:
This resolution appropriates funding from fund balance reserves to accommodate the contractor's draw schedule based on project progress for the Jail Campus Infrastructure Upgrade project. The amendment is necessary to provide funds to support the contractor’s schedule and progress for this fiscal year, which are currently insufficient per the original projected fiscal year expenditure schedule. The project appropriation reflected in the CIP was based upon a preliminary draw schedule and the Board subsequently awarded the construction contract.
Background Information:
On August 9, 2016, the Board approved the design and construction of the Jail Campus Infrastructure Upgrade project for $88.5M (inclusive of a $1M owner’s contingency). The construction schedule is thirty (30) months. The original projected expenditures by fiscal year (FY) are: FY17: $43M, FY18: $35M and FY19: $10.5M. The original projected expenditures were programmed into the budget before the contract was awarded and the contractor schedule finalized. This amendment does not increase the total project estimate; it only serves to advance funding from future years to accommodate the updated project schedule.
This project entails the construction of two new buildings, new underground infrastructure, campus security upgrades, and the renovation of the South Division kitchen. The first building is an infrastructure building, which will house a central energy plant, kitchen, laundry, data center and security control center. The second building is a joint-use facility for the Sheriff’s Purchasing Warehouse and Real Estate Management’s Facility Operations Division. There is no inmate housing in the Phase I project.
The acceleration of previously approved project funding in FY17 is comprised of $12,000,000.00 for design and construction costs, and $6,000,000.00 for direct material purchases. The basis for the design and construction cost increase is related to the anticipation of subcontractor work on the interiors of both new buildings, which now have dried-in walls and roof structures. The basis for the direct material purchase increase is to secure vendor pricing for equipment, and to anticipate the impact of long lead item procurements on the construction schedule. Notable direct purchases include chillers, cooling towers, an emergency generator, and kitchen and laundry equipment. The projected tax savings for direct purchases during FY17 totals over $884K.
Fiscal Impact:
This resolution will appropriate $18,000,000.00 from the Capital Projects Fund Reserve for Fund Balance to project 000895A - Jail Infrastructure Upgrade within the Public Safety cost center in the Capital Projects Fund. This amendment does not increase the total project estimate. The FY18 Proposed Budget does not reflect this realignment of funds. If approved, this change will be reflected in the FY18 Tentative Budget.
Project 000895A - Jail Infrastructure Upgrade supports the Public Safety function under the activity of Detention & or Correction. This is a Penny for Pinellas project that utilizes the $225M funds set aside for Courts and Jail projects.
Staff Member Responsible:
Jason Rivera, Budget and Financial Management Analyst, Office of Management and Budget
Partners:
N/A
Attachments:
Resolution No. 17-xx
Affidavit of Publication