Subject:
Title
Termination of agreement for convenience with Bourntec Solutions, Inc. for Oracle Enterprise Resource Planning Modernization.
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Recommended Action:
Recommended Action
Approval of termination of the agreement for convenience with Bourntec Solutions, Inc. for Oracle Enterprise Resource Planning Modernization.
• Termination of the contract for convenience, with thirty days’ notice as required by contract and recommended by the County’s Oracle stakeholders and governance committee (Oracle Business Applications Executive Committee) (OBAEC).
• Contract was restructured into a task order model in 2023 to support as-needed modernization requirements of Oracle stakeholders without a defined scope of work.
• OBAEC Committee members have elected to discontinue current investment in the County’s Oracle modernization efforts and defer investment into planning for a new Enterprise Resource Planning system in Fiscal Year 2024.
• This contract was awarded on August 28, 2020, by the County Administrator for the upgrade to the Oracle E-Business Suite application. On March 9, 2021, the Board of County Commissioners (Board) approved and executed the First Amendment to provide additional services to assist in the upgrade of the County’s Oracle Enterprise Resource Planning system (OPUS). On October 18, 2021, the County Administrator approved the Second Amendment to provide additional services to complete the upgrade of OPUS. On July 18, 2023, the Board approved the Third Amendment to provide additional services to assist in the upgrade of OPUS.
Contract No. 190-0719-G in the total approved amount of $4,904,400.60.
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Strategic Plan:
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of public’s resources
5.3 Ensure effective and efficient delivery of county services and support
Summary:
Summary
Termination for convenience providing thirty (30) days’ notice will terminate the contract with Bourntec Solutions, Inc. for Oracle Enterprise Resource Modernization as recommended by the County’s Oracle stakeholders and governance (Oracle Business Applications Executive Committee (OBAEC)), to repurpose Oracle modernization budget for County’s future Enterprise Resource Planning (ERP) system.
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Background Information:
On January 05, 2010, the County Administrator approved the implementation of the Oracle e-Business Suite (EBS) software. On August 28, 2020, the County Administrator approved the purchase authorization with Bourntec Solutions, Inc. for the upgrade to the Oracle EBS for BTS in the amount of $550,000.00 for a duration of three (3) years. This original agreement accounted for only the technical effort for the upgrade of the Oracle EBS prior to the current version of the system becoming unsupported in January 2022.
On March 9, 2021, the Board of County Commissioners approved and executed the First Amendment to the Agreement to provide additional services to assist in the upgrade of OPUS. The First Amendment increased the contract to provide for Functional Analyst services, Organizational Change Management services, and the technical upgrade of the Oracle Business Intelligence platform, OBIEE. The First Amendment increased the contract in the amount of $1,030,800.60, for a revised contract total of $1,580,800.60 effective through September 02, 2023.
On October 18, 2021, the County Administrator approved and executed the Second Amendment to provide additional services to complete the upgrade of the County’s Oracle Enterprise Resource Planning system (OPUS). The Second Amendment increased the contract in the amount of $1,423,600.00, for a revised contract total of $3,004,400.60 effective through September 02, 2023.
On July 18, 2023, the Board of County Commissioners approved and executed the Third Amendment to the Agreement to provide additional services to assist in the upgrade of the County’s Oracle Enterprise Resource Planning (ERP) system (OPUS).
Termination of this contract without cause with thirty (30) days prior written notice to the contractor of the intention to terminate is in accordance with section twenty-six(26) (“Termination”), of the agreement.
Fiscal Impact:
Current approved expenditure: $4,904,400.60
Anticipated Total Expenditures: $3,004,400.50
Staff Member Responsible:
Jeff Rohrs, Director, Business Technology Services
Merry Celeste, Division Director, Purchasing and Risk Management, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
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