Subject:
Title
Third Amendment to the Agreement with Bourntec Solutions, Inc. for additional services pertaining to the continued effort to upgrade the County’s Oracle Enterprise Resource Planning system.
label
Recommended Action:
Recommended Action
Approval of the Third Amendment with Bourntec Solutions, Inc. (Bourntec) to provide additional services to assist in the upgrade of the County’s Oracle Enterprise Resource Planning (ERP) system (OPUS).
• This purchase authorization with Bourntec Solutions, Inc. provides services for phase 3 of 3 of the County’s ERP Modernization Project.
• This contract is the last phase of the Oracle modernization project and will address the remaining business and technical requirements outlined in the statement of work which have been defined by the County’s Oracle stakeholders and governance (Oracle Business Applications Executive Committee).
• This Third Amendment increases the contract $1,900,000.00 for a revised total contract value of $4,904,400.60.
• Pricing, terms, and conditions are per General Services Administration contract No. 47QTCA18D00LE.
• This item is budgeted, and funding is derived from a Business Technology Services Fiscal Year 2023 decision package that was approved by the Board of County Commissioners.
Contract No. 190-0719-G increase in the amount of $1,900,000.00 resulting in a revised not to exceed expenditure of $4,904,400.60 for a term of six months.
Body
Strategic Plan:
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of public’s resources
5.3 Ensure effective and efficient delivery of county services and support
5.4 Strive to exceed customer expectations
Summary:
Summary
Modernization of the County's Oracle Enterprise Resource Planning (ERP) solution that was implemented in 2010, had a subsequent release 1 in December 2021 and planned release 2 in September 2022. As a result, significant improvements were made in functionality, improved processes, out of the back capabilities, and cross County leveragability. Release 3 will provide for continued improvements in process streamlining within Finance, Human Resources (HR), Payroll, Projects, and Procurement based on the deliverables above. This third amendment is intended to the be the last to complete the County’s ERP Modernization Project.
Body
Background Information:
On January 05, 2010, the County Administrator approved the implementation of the Oracle e-Business Suite (EBS) software. On August 28, 2020, the County Administrator approved the purchase authorization with Bourntec Solutions, Inc. for the upgrade to the Oracle EBS for BTS in the amount of $550,000.00 for a duration of three (3) years. This original agreement accounted for only the technical effort for the upgrade of the Oracle EBS prior to the current version of the system becoming unsupported in January 2022.
On March 9, 2021, the Board of County Commissioners approved and executed the First Amendment to the Agreement to provide additional services to assist in the upgrade of OPUS. The First Amendment increased the contract to provide for Functional Analyst services, Organizational Change Management services, and the technical upgrade of the Oracle Business Intelligence platform, OBIEE. The First Amendment increased the contract in the amount of $1,030,800.60, for a revised contract total of $1,580,800.60 effective through September 02, 2023.
On October 18, 2021, the County Administrator approved and executed the Second Amendment to provide additional services to complete the upgrade of the County’s Oracle Enterprise Resource Planning system (OPUS). The Second Amendment increased the contract in the amount of $1,423,600.00, for a revised contract total of $3,004,400.60 effective through September 02, 2023.
Fiscal Impact:
Current approved expenditure: $3,004,400.60
Third Amendment: $1,900,000.00
Revised total expenditure: $4,904,400.60
Funding is derived from the BTS OPUS Operating Budget (641114). FY23 estimate reflects anticipated portions of release 3 of 3 that will impact this fiscal year. FY24 Budget Request reflects the remaining funds to sustain the project to completion.
Staff Member Responsible:
Jeff Rohrs, Director, Business Technology Services
Merry Celeste, Division Director, Purchasing and Risk Management, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Third Amendment