Subject:
Title
Award of bid to Temple, Inc. for Uninterruptible Power Source Batteries and Traffic Solar Flashers.
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Recommended Action:
Recommended Action
Approval of the award of bid to Temple, Inc. for Uninterruptible Power Source (UPS) Batteries and Traffic Solar Flashers.
• This contract provides for purchase of UPS batteries used for backup power at signalized traffic intersections and solar flasher locations during outages and prevent power disruptions for continuous control of traffic flow.
• These batteries will be used for all County signal locations, including locations within municipal boundaries where the County maintains the signals.
• Two bids were received with award recommendation to the lowest responsive, responsible bidder, Temple, Inc.
• This contract replaces the current contract for UPS batteries and solar flashers reflecting a market driven 40% to 80% increase per unit based on application and/or requirements. This is however only a twelve (12) month contract with the potential to re-solicit based on future market conditions/
• This contract is effective for a 12-month period with a total amount not to exceed $331,820.00.
• Funding is from the Public Works Transportation Division operating budget.
Contract No. 23-0148-ITB-Goods in the total not to exceed amount of $331,820.00, effective for a 12-month period; Authorize the Chairman to sign and the Clerk of the Circuit Court to attest.
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Strategic Plan:
Foster Continual Economic Growth and Vitality
4.5 Provide safe and effective transportation systems to support the efficient flow of motorists, commerce, and regional connectivity
Deliver First Class Services to the Public and Our Customers
5.3 Ensure effective and efficient delivery of County Services and Support
Summary:
Summary
This contract is for the purchase of UPS batteries for use in traffic intersections and at solar flasher locations to be ordered as and when required. The new batteries will replace non-functioning batteries in the UPS traffic controller cabinets and solar flasher units.
This is a twelve (12) month contract with four (4), twelve (12) month extensions beyond the primary contract term. Term extensions will allow for price adjustments (decrease/increase) in an amount not to exceed the average of the Producer Price Index (CPI) or 5%, whichever is less.
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Background Information:
On November 2, 2022, the Purchasing Division, on behalf of the Public Works Department, released an invitation for bid (ITB) for Uninterruptible Power Source (UPS) Batteries, Traffic and Solar Flares with the intent to establish a contract for UPS Batteries, Traffic and Solar Flashers. Two bids were received with award recommendation to the lowest responsive, responsible bidder, Temple, Inc.
Fiscal Impact:
Estimated twelve (12) month expenditure not-to-exceed: $331,820.00.
Funding is derived from the Public Works Transportation Division operating budget. The annualized not-to-exceed expenditure amount reflects an increase of $168,836.00 beyond FY23 Adopted Budget amounts. The additional expense will have to come from lapse and may necessitate a budget amendment.
Staff Member Responsible:
Kelli Hammer Levy, Director, Public Works
Merry Celeste, Division Director, Purchasing & Risk, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Goods Agreement
Bid Tabulation