Subject:
Title
Third Amendment to the Agreement with Carousel Industries of North America for maintenance and repair of 9-1-1 equipment.
label
Recommended Action:
Recommended Action
Approval and execution by the County Administrator of the Third Amendment to the Agreement with Carousel Industries of North America for maintenance and repair of 9-1-1 equipment.
• This Agreement provides for the Department of Safety and Emergency Services to continue contract services and allow for the refresh upgrade of hardware and software technology for the 9-1-1 phone system with Carousel Industries of North America, Inc.
• This Amendment will provide unspecified funds that will allow the department to address expenses not expressed in the scope of work for the duration of the contract without multiple contract amendments for comparatively small amounts. The 9-1-1 phone system is complex and occasionally requires expenses not specifically expressed in the contract scope of work.
• This Third Amendment increases the contract by 5% in the amount of $217,212.77 for revised total contract value of $4,561,468.18. The County Administrator has authority to increase maintenance, repair, and operating (MRO) contracts not-to-exceed 50% of the original Board of County Commissioners (Board) award amount, per County code 2-184(b). The total cumulative increases to date, including this amendment, are $333,438.77, which does not exceed 50% of original Board award amount.
• The Second Amendment was approved by the County Administrator on April 5, 2022, in the amount of $116,226.00. The First Amended and Restated agreement was approved by the Board on January 12, 2021, in the amount of $4,228,029.41.
Contract No. 156-0302 M(RG) increase in the amount of amount of $217,212.77 to $4,561,468.18, through January 12, 2024.Body
Strategic Plan:
Ensure Public Health, Safety, and Welfare
2.1 Provide planning, coordination, prevention, and protective services to ensure a safe and secure community.
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
5.3 Ensure effective and efficient delivery of County services and support
5.4 Strive to exceed customer expectations.
Summary:
This Amendment will provide unspecified funds that will allow the department the opportunity to address unexpected expenses for the rest of the contract without multiple contract amendments for comparatively small amounts. The 911 phone system is complex and occasionally requires expenses that do not meet the contract scope of work. In addition, it will increase the contract by $217,212.77 to a new total revised amount of $4,561,468.18.
Background/Explanation:
The Second Amendment was approved by the County Administrator on April 5, 2022, in the amount of $116,226.00. The First Amended and Restated agreement was approved by the Board on January 12, 2021, in the amount of $4,228,029.41.
Fiscal Impact:
Current approved contract amount: $4,344,255.41
Amendment No. 3 increase: $ 217,212.77
Total revised amount: $4,561,468.18
Funding is included in the FY23 Adopted Budget within the Emergency Communication E911 System Special Revenue Fund.
Delegated Authority:
Authority for the County Administrator to approve and execute this Amendment is granted under Code Section 2-184(b).
Staff Member Responsible:
Jim Fogarty, Director, Safety and Emergency Services
Merry Celeste, Division Director, Purchasing & Risk, Administrative Services
Joe Lauro, Director, Administrative Services.
Partners:
N/A
Attachments:
Third Amendment