Subject:
Title
Change Order No. 2 to the contract with Carousel Industries of North America, Inc. for the purchase, installation, maintenance and repair of 9-1-1 phone equipment. (Companion to Item No. 29)
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Recommended Action:
Recommended Action
Approval of Change Order No. 2 related to an increase and execution of documents with Carousel Industries of North America, Inc. (Carousel) for equipment, maintenance and repair of 9-1-1 phone equipment.
Contract no. 156-0302-M (LN); increase in the amount of $861,514.00; for a revised contract amount of $4,054,936.47 through June 30, 2021.
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Strategic Plan:
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
5.3 Ensure effective and efficient delivery of County services and support
5.4 Strive to exceed customer expectations
Summary:
Change Order No. 2 provides for the purchase, installation and annual support services of new hardware and software and relocation of existing equipment to the new St. Petersburg Police Department (St. Pete PD) building.
Included in Change Order No. 2 are plans for the RapidSOS enhancement to the VESTA positions located at the St. Pete PD, Clearwater PD, Tarpon Springs PD, Pinellas Park PD and Largo PD sites. This enhancement will provide supplemental device based location information to 9-1-1 capability.
Background Information:
With the new construction of the St. Pete PD hurricane category 5 headquarters, their communications center will be expanded significantly with additional consoles to process call growth. Additionally, Pinellas County Regional 911 will have 20 backup 9-1-1/radio consoles within the St. Pete PD location to provide backup positions. The Sheriff’s Office will also have space in this facility. An existing Memorandum of Understanding (MOU), dated 6/15/15, between the County and the City of St. Petersburg for reciprocal use of communications centers, states a minimum of twelve (12) positions will be available for a County backup Public Safety Answering Point (PSAP). After the completion of this facility, the current backup communications center at the Emergency Medical Services building will be dismantled and repurposed for additional office space. Network Services with Frontier Communications are a companion item to this staff report.
This contract is for repair and maintenance services of 9-1-1 Customer Premises Equipment, and Symon Display Boards located at multiple PSAP’s throughout the County. The contract provides for on-site technician work, supply and installation of new equipment and software, as required at a 20% discount off manufacturer suggested retail price. The Board of County Commissioners awarded this contract on June 7, 2016. The County Administrator approved Change Order No. 1 adding equipment at the PSC and Emergency Responders Building on February 28, 2017.
Fiscal Impact:
Approved sixty (60) month expenditure not to exceed: $3,193,422.47
Increase due to Change Order No. 2: $ 861,514.00
Total estimated expenditure not to exceed through 6/30/2021: $4,054,936.47
The change order will be funded partially by $550,000.00 that is included in the FY19 Tentative Budget along with approximately $316,000.00 that was projected to be spent in FY18 but will need be carried forward into FY19 though a budget amendment.
Staff Member Responsible:
James Fogarty, Bureau Director, Safety and Emergency Services
Joe Lauro, Director, Purchasing Department
Partners:
City of Clearwater
City of Largo
City of Pinellas Park
City of St. Petersburg
City of Tarpon Springs
Pinellas County Sheriff’s Office
Attachments:
Scope of Work - St. Petersburg Host A Move and VESTA Position Addition
Service Order Quote - St. Petersburg Host A Move and VESTA Position Addition
Service Order Quote - Enhanced Data Window Activation for RapidSOS - St. Pete PD and Clearwater
Service Order Quote - Enhanced Data Window Activation for RapidSOS - Host A, Tarpon Springs, Pinellas Park, Largo