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File #: 22-0373A    Version: 1
Type: Contract/Agreement Status: Regular Agenda
File created: 2/25/2022 Department: Emergency Management
On agenda: 8/16/2022 Final action:
Title: Memorandum of Understanding with the Pinellas County School Board for shelter retrofit improvements at Clearwater High School.
Attachments: 1. 14_22-0373A_AATF - MOU Clearwater HS Approved, 2. AATF - MOU Clearwater HS Approved.PE, 3. Clearwater High Shelter Retrofit SOW
Related files: 20-2216A

Subject:

Title

Memorandum of Understanding with the Pinellas County School Board for shelter retrofit improvements at Clearwater High School.

label

 

Recommended Action:

Recommended Action

Approval of the Memorandum of Understanding between Pinellas County and the Pinellas County School Board (PCSB) for funding improvements and retrofits to increase hurricane shelter capacity and capability at Clearwater High School. 

 

                     Execution of the agreement.

                     Awards Capital Improvement Program funds not to exceed the amount of $2,780,000.00 to the PCSB under Project No. 004180A.

                     Funding for the purpose of hardening Clearwater High School with needed improvements to meet the prescribed minimum safety standards for hurricane shelter designation.

                     Improvements increase shelter capacity for Pinellas Citizens during weather-related events.

                     Updates will add an additional 969 shelter spaces at 20 square feet per person.

 

Body

 

Strategic Plan:

Ensure Public Health, Safety and Welfare
2.1 Provide planning, coordination, prevention, and protective services to ensure a safe and secure community

 

Summary:

Summary

The MOU provides the PCSB with up to $2,780,000.00 in County CIP funding for the purpose of hardening Clearwater High School with needed improvements, as specified in the Scope of Work (SOW) to meet prescribed minimum safety standards for hurricane shelter designation.  Improvements increase shelter capacity for Pinellas Citizens during weather-related events.  This agreement utilizes Local Government Infrastructure Sales Surtax (Penny for Pinellas) funding.

Body

 

Background Information:

The County recognized the need for additional hurricane shelter spaces in an After-Action Review for Hurricane Irma.  Facilities around the county were assessed to determine if they could meet the specifications and minimum safety standards as a hurricane shelter.   Existing shelter structures were assessed to determine if any mitigation measures were needed to maintain the safety and integrity of spaces or implemented to increase shelter capacity.  

A CIP project for emergency sheltering upgrades was established under CIP Project Number 004180A with the Emergency Management department as Project Manager.  Total funds allocated to emergency sheltering projects around the county are $6,410,000.00.

In coordination with the PCSB, Pinellas County Emergency Management (PCEM) obtained estimates for hardening Clearwater High School for a total estimated cost of $2,780,000.00. 

These upgrades will add an additional 969 shelter spaces at 20 square feet per person. 

 

Fiscal Impact:

The MOU will provide CIP funding to the PCSB in the amount not to exceed $2,780,000.00 for the hardening of Clearwater High School.  This funding is provided by the Local Government Infrastructure Sales Surtax (Penny for Pinellas) and is budgeted in the Capital Improvement Plan, under project 004180A Emergency Sheltering, in the Emergency & Disaster Projects program.

 

All recurring costs after completion from this project funding will be the responsibility of the PCSB.

 

Future funds may be requested if additional unforeseen items or increases in construction costs occur from the time the quote was received to the completion of project construction.  

 

Staff Member Responsible:

Cathie Perkins, Director, Emergency Management

 

Partners:

Pinellas County School Board

 

Attachments:

Agreement-FY22 Clearwater High
Clearwater High Shelter Retrofit SOW