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File #: 20-2216A    Version: 1
Type: Contract/Agreement Status: Passed
File created: 11/23/2020 Department: Emergency Management
On agenda: 2/9/2021 Final action: 2/9/2021
Title: Memorandum of Understanding with the Pinellas County School Board to provide Capital Improvement Program funding for the hurricane shelter retrofitting of pre-identified Pinellas County Schools.
Attachments: 1. FE_Agreement-FY21 CIP PCSB ShelterRetrofit, 2. PE_Agreement-FY21 CIP PCSB ShelterRetrofit.ready, 3. Agreement-FY21 CIP PCSB ShelterRetrofit.ready, 4. Schedule1-FY21 CIP PCSB ShelterRetrofit.ready, 5. SOW-FY21 CIP PCSB ShelterRetrofit.ready, 6. Budget Detail Report 004180A, 7. OMB Contract Review 20-2216A
Related files: 22-0373A

Subject:

Title

Memorandum of Understanding with the Pinellas County School Board to provide Capital Improvement Program funding for the hurricane shelter retrofitting of pre-identified Pinellas County Schools.

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Recommended Action:

Recommended Action

Approval of the Memorandum of Understanding with the Pinellas County School Board for funding enhancements and retrofits to increase hurricane shelter capacity and capability.

                     Awards funds in the amount of $1,568,373.00 to the Pinellas County School Board.

                     No additional funds needed for this agreement.

Current Capital Improvement Program (CIP) funds were approved with the Fiscal Year (FY) 2021 Adopted Budget under Emergency Sheltering Project Number 004180A. The total FY21 CIP funds allocated to this project are $1,785,000.00. The current project plan estimates are $1,568,373.00. This will also expand our capacity for pet sheltering.

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Strategic Plan:

Ensure Public Health, Safety and Welfare
2.1 Provide planning, coordination, prevention, and protective services to ensure a safe and secure community

 

Summary:

Summary

The MOU and scope of work provide the Pinellas County School Board (PCSB) with up to $1,568,373.00 in Pinellas County CIP funds for the purpose of hardening specific school buildings with improvements to meet the prescribed minimum safety standards for a hurricane shelter designation and increase shelter capacity for Pinellas Citizens during weather-related events. This agreement makes use of allocated FY21 Capital Improvement Program funds for Emergency Sheltering.

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Background Information:

Pinellas County recognized the need for additional hurricane shelter spacing in an After-Action Review post Hurricane Irma. An internal study was conducted to determine how to best utilize current facilities to expand the capacity and/or update these locations to meet the specifications and minimum safety standards for a hurricane shelter designation. In coordination with the Pinellas County School Board, Pinellas County Emergency Management identified and obtained preliminary estimates for hardening nine facilities for a cost of $1,568,373.00. These upgrades will add an additional 4,026 shelter spaces at 20 feet per person and 691 Special Needs shelter spaces at 40 square feet per person. This will also increase our pet sheltering capacity. 

 

Fiscal Impact:

The agreement and scope of work provide Capital Improvement Program funding to the Pinellas County School Board in the amount not to exceed $1,568,373.00. This funding is located under the FY21 Adopted Budget under CIP Program Emergency Sheltering project #004180A. 

 

All completed retrofit enhancements occurring from this project funding will be the responsibility of the Pinellas County School Board for recurring maintenance as needed. 

 

Future additional funds may be necessary if additional unforeseen items or increases in construction costs from the time of quote are determined or presented during actual construction. Total funding for these projects within FY21 will not exceed the total FY21 CIP budget amount of $1,785,000.00.

 

Staff Member Responsible:

Cathie Perkins, Director, Emergency Management

 

Partners:

Pinellas County School Board 

 

Attachments:

Agreement-FY21 CIP PCSB ShelterRetrofit.ready
Schedule1-FY21 CIP PCSB ShelterRetrofit.ready
SOW-FY21 CIP PCSB ShelterRetrofit.ready