Subject:
Title
First Amendment to the Agreement with Commercial Landscape Professionals, Inc. d/b/a Trimac Outdoor for landscape and irrigation maintenance services.
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Recommended Action:
Recommended Action
Approval of the First Amendment to the Agreement with Commercial Landscape Professionals, Inc. d/b/a Trimac Outdoor for landscape and irrigation maintenance services.
• This contract is for landscape maintenance services to include edging; weeding; tree, shrub, and palm pruning and mulching; irrigation system maintenance and repair; pest control; and fertilizing and maintenance of perennial groundcover beds.
• The First Amendment revises services due to market driven staffing shortages, by descoping five locations that receive routine landscaping maintenance and all miscellaneous services from the contract:
1.) Sheriff’s Administration/Public Safety Complex and Medical Examiner Office
2.) Animal Services and Emergency Medical Services
3.) Fleet Management
4.) Meter Readers’ Office
5.) Supervisor of Elections
• Descoping of the contract will provide Trimac Outdoor the opportunity to meet requirements remaining on the contract and more adequately balance the workload due to labor shortages.
• The services descoped will be transferred to Yellowstone Landscape - Southeast, LLC d/b/a Yellowstone Landscape the second lowest responsive and responsible bidder, for the locations and miscellaneous services being descoped. Bid pricing from Yellowstone Landscape is lower for the locations identified above.
Contract No. 189-0354-B decrease in the amount of $1,051,310.00 for a revised total contract value of $485,590.00 with an estimated annual average expenditure of $97,118.00 effective through June 22, 2025. Authorize the Chairman to sign and the Clerk of the Circuit Court to attest.
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Strategic Plan:
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
5.4 Strive to exceed customer expectations
Summary:
Summary
The First Amendment provides for a descoping of five (5) locations on the contract to allow Trimac Outdoor to meet the requirements remaining on the contract and more adequately balance the workload due to labor shortages.
The descoping will also remove all miscellaneous services from the contract, including, mulching, irrigation labor, irrigation materials, general labor, and landscaping materials.
Yellowstone Landscape, the second lowest responsive and responsible bidder, will service the locations and miscellaneous services being descoped. Bid pricing from Yellowstone Landscape is lower for the locations identified.
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Background Information:
The Board of County Commissioners awarded contract number 189-0354-B to Trimac Outdoor on June 23, 2020 in the amount of $1,536,900.00.
Fiscal Impact:
Original Agreement Total: $1,536,900.00
First Amendment Decrease: $1,051,310.00
Revised Total Not to Exceed: $ 485,590.00
Funding is derived from Parks and Conservation Resources operating budget.
Staff Member Responsible:
Paul Cozzie, Director, Parks and Conservation Resources
Merry Celeste, Division Director, Purchasing and Risk, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
First Amendment