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File #: 20-1139D    Version: 1
Type: Purchasing Delegated Item Status: Passed
File created: 9/29/2020 Department: Safety & Emergency Services
On agenda: 12/31/2020 Final action: 1/26/2021
Title: Change Order No. 4 with Frontier Communications of America, Inc. for 9-1-1 network services.
Attachments: 1. Schedule S-0000246606, 2. Schedule S-0000246983, 3. Schedule S-0000246984
Related files: 22-0388A, 21-332D, 22-0969A, 21-838D
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Subject:

Title

Change Order No. 4 with Frontier Communications of America, Inc. for 9-1-1 network services.
label

         

Recommended Action:

Recommended Action

Approval and execution by the County Administrator with Frontier Communications of America, Inc. for 9-1-1 network services.

 

                     Frontier Communications of America provides networks for interconnecting 911 Public Safety Answering Points throughout the County

                     This contract provides a redundancy network minimizing the effect of 911 network failures.

                     Change Order No. 4 contains three new schedules to be signed, replacing two out of seven previous schedules. The managed routers need to be on separate schedules, per Frontier's requirements.

                     There is no increase in price pertaining to this change order nor increase to the total contract value.

                     Change Order No. 3 was approved by the County Administrator on July 6, 2020 with no change in total. Change Order No. 2 was approved by the Board of County Commissioners (BCC) on October 9, 2018 in the amount of $274,372.00. Change Order No. 1 was approved by the County Administrator on September 15, 2017 in the amount of $822,600.00. The Contract was originally awarded by the Purchasing Director on February 6, 2017 in the amount of $366,720.00 for a sixty month term.

 

Contract No. 167-0161-Q with a total contract value of $1,463,692.00 effective through February 5, 2022. There is no increase to the contract value associated with this change order as sufficient funding is available during the extension period.Body

 

Strategic Plan:

Ensure Public Health, Safety, and Welfare
2.1 Provide planning, coordination, prevention, and protective services to ensure a safe and secure community

Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
5.3 Ensure effective and efficient delivery of county services and support
5.4 Strive to exceed customer expectations

 

Summary:

Approval and execution of Change Order No. 4 contains three new schedules to be signed, replacing the previous two schedules. Schedule S-0000237481 is replaced by new S-000024684, now with service charges only. Schedule S-0000237482 is replaced by new S-000024683, now with service charges only. New Schedule S-0000246606 includes the managed routers removed from the above two previous schedules and includes additional managed routers, which were not taken into consideration, by Frontier, on Change Order No. 3.The managed routers need to be on separate schedules, per Frontier's requirements.

 

Background/Explanation:

The Regional 9-1-1 Communications Center is Pinellas County’s Primary PSAP (Public Safety Answering Point), where EMS, Fire, and law enforcement calls from Pinellas County citizens and visitors are received. The Regional 9-1-1 Division has a system and network for transferring 9-1-1 law enforcement calls from the 9-1-1 Center to 5 Secondary Public Safety Answering Points (Clearwater Police Department, St. Petersburg Police Department, Largo Police Department, Pinellas Park Police Department & Tarpon Springs Police Department). This contract provides a redundancy network and is based on monthly recurring fees at different locations.

The contract was awarded by the Purchasing Director on February 6, 2017 in the amount of $366,720.00 for sixty (60) months. The County Administrator approved Change Order No. 1 on September 15, 2017 increasing the contract by $822,600.00 for changes to the original configuration. The BCC approved Change Order No. 2 on October 9, 2018 increasing the contract by $274,372.00 for replacing the existing point-to-point circuit between Public Safety Campus and Emergency Response Building, increasing bandwidth, and providing additional fiber connections. The County Administrator approved Change Order No. 3 on July 6, 2020 with, no increase to the contract, for removal of obsolete services and replacing the network with updated/enhanced services under the E911 Refresh Project at multiple site locations.

 

Fiscal Impact:

There is no increase to the total contract value.

 

Approved to date expenditure not to exceed: $1,463,692.00

 

Estimated average annual expenditure: $292,738.40

 

Funding is included in the FY21 adopted budget within the Emergency Communications E911 fund.

 

Delegated Authority:

Authority for the County Administrator to approve and execute this Change Order is granted under Code Section 2-62 (a)(1).

 

Staff Member Responsible:

Jim Fogarty, Director, Safety and Emergency Services
Merry Celeste, Division Director, Purchasing and Risk Management, Administrative Services
Joe Lauro, Director, Administrative Services

 

Partners:

N/A

 

Attachments:

Schedule S-0000246606
Schedule S-0000246983
Schedule S-0000246984