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File #: 21-332D    Version: 1
Type: Purchasing Delegated Item Status: Passed
File created: 3/22/2021 Department: Safety & Emergency Services
On agenda: 6/30/2021 Final action: 7/13/2021
Title: Change Order No. 5 with Frontier Communications of America, Inc. for 9-1-1 network services.
Attachments: 1. Schedule S-0000261948, 2. Schedule: S-0000246983, 3. Service Agreements
Related files: 20-1139D, 17-796D, 18-1418A, 20-233D, 22-0388A, 22-0969A, 21-838D
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Subject:

Title

Change Order No. 5 with Frontier Communications of America, Inc. for 9-1-1 network services.

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Recommended Action:

Recommended Action

Approval and execution by the County Administrator of Change Order No.5 with Frontier Communications of America, Inc. for 9-1-1 network services.

 

                     Frontier Communication of America provides networks for interconnecting 911 Public Safety Answering Points throughout the County.

                     This contract provides a redundancy network minimizing the effect of 911 network failures.

                     Change Order No. 5 contains two schedules for approval and execution, Schedule S-0000246983, no change in value but the physical location of the circuit has been corrected. Schedule S-0000246984, not all circuits were required, the value of this schedule is reduced from $7,655.86 to $5,403.20 and will be replaced by Schedule S-0000261948, resulting in a decrease of $2,252.66.

                     This contract was originally awarded by the Purchasing Director on February 6, 2017 in the amount of $366,720.00 for a sixty-month term.  Change Order No. 1 was approved by the County Administrator on September 15, 2017 in the amount of $822,600.00.  Change Order No. 2 was approved by the Board of County Commissioners (BCC) on October 9, 2018 in the amount of $274,372.00. Change Order No. 3 was approved by the County Administrator on July 6, 2020 with no change in total.  Change Order No. 4 was approved by the County Administrator with no change in total.

 

Contract No. 167-0161-Q decrease in the amount of $2,252.66 for a revised total contract value of $1,461,439.34, effective through February 5, 2022.

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Strategic Plan:

Ensure Public Health, Safety, and Welfare
2.1 Provide planning, coordination, prevention, and protective services to ensure a safe and secure community

Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
5.3 Ensure effective and efficient delivery of county services and support
5.4 Strive to exceed customer expectations

 

Summary:

Approval and execution of Change Order No. 5 contains two schedules for approval and execution.  The updated schedule S-0000246983 has no change in value but the physical location of the circuit has been corrected. It was determined Schedule S-0000246984 had circuits that were not required, resulting in the value of this schedule reduced from $7,655.86 to $5,403.20 and will be replaced by Schedule S-0000261948 for a decrease in the amount of $2,252.66.

 

Background/Explanation:

The Regional 9-1-1 Communications Center is the County’s Primary PSAP (Public Safety Answering Point), where EMS, Fire, and law enforcement calls from County citizens and visitors are received. The Regional 9-1-1 Division has a system and network for transferring 9-1-1 law enforcement calls from the 9-1-1 Center to 5 Secondary Public Safety Answering Points (Clearwater Police Department, St. Petersburg Police Department, Largo Police Department, Pinellas Park Police Department & Tarpon Springs Police Department). This contract provides a redundancy network and is based on monthly recurring fees at different locations.

The contract was awarded by the Purchasing Director on February 6, 2017 in the amount of $366,720.00 for sixty (60) months. The County Administrator approved Change Order No. 1 on September 15, 2017
, increasing the contract by $822,600.00 for changes to the original configuration. The BCC approved Change Order No. 2 on October 9, 2018 increasing the contract by $274,372.00 for replacing the existing point-to-point circuit between the Public Safety Campus and Emergency Response Building, increasing bandwidth, and providing additional fiber connections. The County Administrator approved Change Order No. 3 on July 6, 2020, with no increase to the contract, for removal of obsolete services and replacing the network with updated/enhanced services under the E911 Refresh Project at multiple site locations.  Change Order No. 4 was approved by the County Administrator with no change in total to update two schedules.

 

Fiscal Impact:

There is a decrease of $2,252.66 to the contract value.

 

Approved to date not to exceed amount:                                          $1,463,692.00

Change Order No. 5 decrease:                                                               $      (2,252.66)

Revised total amount:                                                                                    $1,461,439.34

 

Estimated average annual expenditure:                                          $292,287.87

 

Funding is included in the FY21 adopted budget within the Emergency Communications E911 fund.

 

Delegated Authority:

Authority for the County Administrator to approve and execute this Change Order is granted under Code Section 2-188(d).

 

Staff Member Responsible:

Jim Fogarty, Director, Safety and Emergency Services
Merry Celeste, Division Director, Purchasing and Risk Management, Administrative Services
Joe Lauro, Director, Administrative Services

 

Partners:

N/A

 

Attachments:

Schedule S-0000261948
Schedule S-0000246983