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File #: 19-980A    Version: 1
Type: Contract/Agreement Status: Passed
File created: 5/1/2019 Department: Utilities
On agenda: 7/23/2019 Final action: 7/23/2019
Title: Increase to the contract with Core & Main LP for requirements of water meter boxes, lid materials, and accessories - a Tampa Bay Area Cooperative contract.
Related files: 18-489D, 16-800D, 17-971D

Subject:

Title

Increase to the contract with Core & Main LP for requirements of water meter boxes, lid materials, and accessories - a Tampa Bay Area Cooperative contract.

label

 

Recommended Action:

Recommended Action

Approval of an increase to the contract with Core & Main LP for requirements of water meter boxes, lid materials, and accessories - a Tampa Bay Area Purchasing Cooperative contract.

 

                     This contract is for replacement of water meter boxes, lids and other associated equipment.

                     The requested increase to the contract is $300,000.00.  The County Administrator approved an increase for $320,325.00 on June 29, 2018.

                     A new contract for countywide replacement of water meters, boxes and lids is currently in development.  This increase provides for replacement and repairs until a new contract is awarded. 

                     This contract was originally awarded by the County Administrator on November 2, 2017.; this request for an increase exceeds County Administrator delegated authority requiring Board of County Commissioner consideration.

 

Contract No. 167-0015-B(JA); increase in the amount of $300,000.00 for a revised contract total amount of $1,379,325.50 with an annual amount of $275,865.10.

Body

 

Strategic Plan:

Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources

 

Summary:

The Utilities Department is reviewing a plan for countywide replacement of all water meter boxes, lids and accessories to incorporate new technology for more efficient and effective service to the public.  The intent is to competitively solicit the replacement project; this increase requested is to provide for interim repair and replacement as needed.

 

Background Information:

This is a Cooperative contract containing the requirements of the City of Pinellas Park to supply potable and reclaimed water meter boxes, lid materials and accessories on an as need basis.

When the contract was originally requested three years ago, Utilities was not aware that the meter change-out program would be accelerated to a six-year project. This involves replacing approximately 90,000-meter boxes. The new electronic meters require through the lid antennae; therefore the boxes and lids were re-designed to accommodate this installation.

The County Administrator awarded this contract on November 2, 2017.  A name change also was approved on October 16, 2017. An increase to the contract was approved by the County Administrator 6/29/2018.

 

Fiscal Impact:

Approved to date expenditure not to exceed:                                   $ 1,079,325.50

County increase estimated expenditure not to exceed:                                          $             300,000.00

Revised total five (5) year expenditure not to exceed:                                                               $1,379,325.50

 

Estimated annual expenditure not to exceed:  $275,865.10

 

Funding is derived from the CIP and the Utilities Enterprise Operating budgets. Cooperative agencies are responsible for their respective funding source.

 

Staff Member Responsible:

Megan Ross, Director, Utilities
Joe Lauro, Director, Purchasing

 

Partners:

City of Pinellas Park

 

Attachments:

N/A