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File #: 18-575A    Version: 1
Type: Contract/Agreement Status: Passed
File created: 2/6/2018 Department: Public Works
On agenda: 6/5/2018 Final action: 6/5/2018
Title: Award of bid to Torres Electrical Supply Co., Inc. for LED Roadway Luminaires.
Attachments: 1. Bid Tabulation

Subject:

Title

Award of bid to Torres Electrical Supply Co., Inc. for LED Roadway Luminaires.

label

 

Recommended Action:

Recommended Action

Reject the bid from Frontier Lighting, Inc. on the basis of being non-responsive for not meeting specifications.

Approve the award of bid to Torres Electrical Supply Co., Inc. for LED Roadway Luminaires.

Bid no. 178-0236-B(RO) in the annual amount of $418,070.50 through May 20, 2020 for a twenty four (24) month contract total of $836,141.00, on the basis of being the lowest responsive, responsible bid received meeting specifications.

Body

 

Strategic Plan:

Practice Superior Environmental Stewardship
3.1 Implement green technologies and practices where practical
Foster Continual Economic Growth and Vitality
4.4 Invest in infrastructure to meet current and future needs
4.5 Provide safe and effective transportation systems to support the efficient flow of motorists, commerce, and regional connectivity

 

Summary:

This contract for the Public Works Department supplies roadway luminaires with light-emitting diode (LED) technology netting greater energy efficiency and lower maintenance costs on local, collector and major roadways. 

 

Background Information:

On March 8, 2018, The Purchasing Department, on behalf of the Public Works Department, released an invitation to bid for LED Roadway Luminaires. The luminaires are the complete lighting unit consisting of a lamp or lamps together with the parts designed to distribute the light, to position and protect the lamps and ballast and to connect the lamps to the power supply.

 

The contract has provision for price adjustments (increase/decrease) at twelve (12) months after the date of award and thereafter annually for the life of the contract, in an amount not to exceed the Producer Price Index (PPI), not seasonally adjusted.
 

Fiscal Impact:

Estimated expenditure not to exceed through May 20, 2020:  $836,141.00

 

Estimated annual expenditure not to exceed:  $418,070.50

 

Funding is derived from the Public Works Transportation Division operating budget.

 

Staff Member Responsible:

Ken Jacobs, Director, Transportation Division
Rahim Harji, Assistant County Administrator
Joe Lauro, Director of Purchasing

 

Partners:

N/A

 

Attachments:

Bid Tabulation