Subject:
Title
Cancellation of contract with Torres Electrical Supply Co., Inc. for LED roadway luminaires.
label
Recommended Action:
Recommended Action
Approval by the County Administrator of the cancellation of contract for convenience with Torres Electrical Supply Co., Inc. (Torres) for light-emitting diode (LED) roadway luminaires.
• Cancellation of the contract for convenience, with thirty (30) days’ notice is due impending tariffs levied by the Federal Government; Torres was not able to hold pricing through the term of the contract.
• Staff was proactive by purchasing the all necessary components from the vendor at the established contract price prior to imposed tariffs taking effect with no increase in price to the County.
• Contract was awarded on June 5, 2018 by the Board of County Commissioners.
• This is an annual contract for Public Works for luminaire lighting units and parts.
Cancellation of Contract No. 178-0236-B(AJM) in the awarded amount of $836,141.00 through June 5, 2020.Body
Strategic Plan:
Practice Superior Environmental Stewardship
3.1 Implement green technologies and practices where practical
Foster Continual Economic Growth and Vitality
4.4 Invest in infrastructure to meet current and future needs
4.5 Provide safe and effective transportation systems to support the efficient flow of motorists, commerce, and regional connectivity
Summary:
Cancellation for convenience providing thirty (30) days’ notice will terminate the contract with Torres for LED roadway luminaires. Torres could not guarantee pricing throughout the term of the contract due to Federally imposed tariffs.
County staff ordered all the necessary structures/components from the vendor prior to the price increase taking effect. The County no longer needs this contract with Torres and Torres has requested we cancel the contract.
Background/Explanation:
The Board of County Commissioners awarded this contract June 5, 2018.
Termination of this contract without cause with thirty (30) days prior written notice to the contractor of the intention to terminate is in accordance with Section A, paragraph 29, page 7 of 28 of the Invitation to Bid document.
Fiscal Impact:
Original approved expenditure not to exceed: $836,141.00
County staff was proactive in purchasing the necessary components from Torres at the established contract price prior to imposed tariffs taking effect. Therefore, no increase in costs were paid through this contract.
Delegated Authority:
Authority for the County Administrator to approve cancellation of the contract is granted under Code Section 2-62 (a)(2).
Staff Member Responsible:
Kelli Hammer Levy, Interim Director, Public Works
Merry Celeste, Division Director, Purchasing & Risk Management, Administrative Services Department
Partners:
N/A
Attachments:
N/A