Subject:
Title
Ranking of firms and execution of negotiated agreements with 22 firms for roadway, drainage, structural, civil and traffic engineering services.
label
Recommended Action:
Recommended Action
Approval of ranking of firms and execution of negotiated agreements with the twenty-two (22) highest ranked firms for roadway, drainage, structural, civil and traffic engineering services on a continuing basis.
Contract 145-0342-CN(RW); the upset limit over the five (5) year term is $1,818,181.81 for each firm for a total of $40,000,000.00; Chairman to sign and Clerk to attest.
Body
Strategic Plan:
Foster Continual Economic Growth and Vitality
4.4 Invest in infrastructure to meet current and future needs
4.5 Provide safe and effective transportation systems to support the efficient flow of motorists, commerce, and regional connectivity
Deliver First Class Services to the Public and Our Customers
5.3 Ensure effective and efficient delivery of county services and support
Summary:
The purpose of this contract is to provide professional engineering services to implement the Capital Improvement Program (CIP) of multi-discipline engineering projects relating to design, permitting and other engineering services associated with roadways, sidewalks, drainage and other associated engineering projects.
The firms in order of ranking are attached on the ranking spreadsheet.
Background Information:
On July 22, 2015, in accordance with the Consultant Competitive Negotiation Act (CCNA), the Purchasing Department, on behalf of the Office of Engineering and Technical Support, released a Request for Proposal (RFP) with the intent of obtaining the services of qualified consulting engineering firms for multi-disciplinary engineering projects relating to the design, permitting and other engineering services associated with roadways, sidewalks, drainage and other associated engineering projects. The ranking of firms was completed October 13, 2015.
An agreement with each of the twenty-two (22) firms has been negotiated by staff and is presented to the Board of County Commissioners (Board) for consideration. All rates for contractors and subcontractors were evaluated to determine competitiveness based on current market conditions. Staff negotiations achieved rate reductions from the original submittals ranging from three (3) to forty-two (42) percent.
The rates provided by all firms are fully burdened. The hourly rates include labor, direct and indirect overhead, profit, and travel within the Tampa Bay Metropolitan Statistical Area. Travel outside of the Tampa Bay Metropolitan Statistical Area will be reimbursed in accordance with Florida Statutes. There is no markup allowed for sub-consultants and the rates are fixed for the term of the contract. The contract period is for five (5) years and is effective upon execution of the agreement. The County reserves the right to renegotiate rates if there is a change in market conditions. This contract consolidates a similar CCNA contract, hence the amount of firms and expenditure requested for award.
Fiscal Impact:
The upset limit over the five (5) year term of the contract is $1,818,181.81 for each firm for a total of $40,000,000.00. The County Administrator has delegated authority to increase the upset limits of contract purchase orders pertaining to these agreements pending the negotiated rates remain the same.
Funding is provided through various Capital Improvement Program budgets and/or
operating budgets per individual work assignments on a multiple year/multiple work
assignment basis.
Staff Member Responsible:
Kevin Becotte, Director, Office of Engineering and Technical Support
Joe Lauro, Director, Purchasing
Partners:
N/A
Attachments:
Agreements
Contract Review
Ranking Spreadsheet