Subject:
Title
Purchase authorization with Unify Inc., as requested by the Business Technology Services Department, for requirements of voice over Internet protocol telephone system equipment and maintenance services.
label
Recommended Action:
Recommended Action
Approval by the County Administrator, as requested by the Business Technology Services Department (BTS), to continue the purchase authorization with Unify Inc. (Unify), (formerly known as Siemens) for voice over Internet protocol (VoIP) telephone system equipment and maintenance services per State of Maryland Department of Information Technology (DoIT) contract number 060B1400048.
Contract 156-0185-PB(AM) in an amount not to exceed $782,000.00 for twenty-four (24) months through March 31, 2019.
Body
Strategic Plan:
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
Summary:
This purchase authorization as requested by BTS, provides a mechanism for the Business Technology Services (BTS) Department to continue to utilize the State of Maryland DoIT contract with Unify for requirements of hardware, software support and maintenance of the enterprise wide VoIP telephone (phone system). The State of Maryland DoIT has exercised the final two (2) year renewal option effective April 1, 2017 through March 31, 2019.
Background/Explanation:
The Board of County Commissioners (Board) approved this purchase authorization on March 15, 2016, additionally providing authority for the County Administrator to approve subsequent annual extensions of the purchase authorization based on contract term extensions authorized by DoIT. An increase to the blanket purchase agreement was approved by the Board on September 27, 2016.
Fiscal Impact:
Estimated annual expenditure not to exceed: $391,000.00
Estimated twenty-four (24) month expenditure not to exceed: $782,000.00
Funding is derived from the Enterprise License and Maintenance operating budget of the BTS Fund.
Delegated Authority:
Authority for the County Administrator to approve the extension of this purchase authorization as requested by BTS was granted by the Board on March 15, 2016.
Staff Member Responsible:
Marty Rose, Chief Information Officer, Business Technology Services
Greg Carro, Finance and Budget Manager, Business Technology Services
Joe Lauro, Director, Purchasing
Partners:
BTS Customers
Attachments:
Renewal option #2