Subject:
Title
Purchase authorization with Unify Inc., as requested by the Business Technology Services Department, for requirements of voice over Internet protocol telephone system equipment and maintenance services.
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Recommended Action:
Recommended Action
Approval by the County Administrator, as requested by the Business Technology Services Department (BTS), to continue the purchase authorization with Unify Inc. (Unify), (formerly known as Siemens) for voice over Internet protocol (VoIP) telephone system equipment and maintenance services per State of Maryland Department of Information Technology (DoIT) contract number 060B1400048.
• Purchase authorization with Unify Inc. for requirements of VoIP telephone system equipment and maintenance services
• Pricing, terms and conditions per Maryland DoIT
• Purchase authorization in the amount of $1,030,250,000 through June 30, 2020
Contract 156-0185-PB(SP) in an amount not to exceed $1,030,250.00 through June 30, 2020.
Body
Strategic Plan:
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
Summary:
This purchase authorization as requested by BTS, allows for the continued utilization of the State of Maryland DoIT contract with Unify for requirements of hardware, software support and maintenance for the enterprise wide VoIP telephone system. The State of Maryland DoIT has extended the contract effective April 1, 2019 through June 30, 2020.
Background/Explanation:
The Board of County Commissioners (Board) approved this purchase authorization on March 15, 2016, providing authority for the County Administrator to approve subsequent extensions of the purchase authorization based on contract term extensions authorized by Maryland DoIT. An increase to the purchase authorization was approved by the Board on September 27, 2016 with subsequent approvals by the County Administrator for a contract extension on February 19, 2017 and an amendment to the statement of work for the Interactive Voice Response system Project timeline on September 28. 2017.
Fiscal Impact:
Estimated fifteen (15) month expenditure not to exceed: $1,030,250.00
Funding is derived from the Capital Improvement Plan funds and the Enterprise License and Maintenance operating budget of BTS. This agreement is consistent with the FY19 Adopted Budget.
Delegated Authority:
Authority for the County Administrator to approve the extension of this purchase authorization was granted by the Board on March 15, 2016.
Staff Member Responsible:
Jeff Rohrs, Chief Information Officer, Business Technology Services
Greg Carro, Finance and Budget Manager, Business Technology Services
Joe Lauro, Director, Purchasing
Partners:
BTS Customers
Attachments:
N/A