Subject:
Title
Approval of the ranking of firms and agreement with seven (7) firms to provide Contingency Disaster Debris Collection and Removal Services for the Public Works Department and Municipal Partners.
label
Recommended Action:
Recommended Action
Approval and execution by the County Administrator of ranking of firms and agreement with seven (7) firms to provide contingency disaster debris collection and removal services for the Public Works Department and municipal partners.
1. AshBritt, Inc.
2. Ceres Environmental Services, Inc.
3. CrowderGulf Joint Venture, Inc.
4. D & J Enterprises, Inc.
5. DRC Emergency Services, LLC
6. J.B. Coxwell Contracting, Inc.
7. Phillips & Jordan, Inc.
Contract No. 156-0491-P(JA): this is a contingency contract without a specific estimated expenditure; through December 31, 2022.
Body
Strategic Plan:
Ensure Public Health, Safety, and Welfare
2.1 Provide planning, coordination, prevention, and protective services to ensure a safe and secure community
Deliver First Class Services to the Public and Our Customers
5.3 Ensure effective and efficient delivery of county services and support
Summary:
These contracts provide for comprehensive disaster debris collection and removal services, as and when required for use by all municipalities within geographical Pinellas County. Awarding to seven (7) firms ensures adequate service coverage for any size event that may affect the County.
Several factors have necessitated the need for these contracts. These factors include; new regulations from the Federal Emergency Management Agency (FEMA) for reimbursement funding, expiration of the County’s current contracts on September 30, 2017, and the withdrawal of the Florida Department of Transportation (FDOT) from debris collection for County municipalities.
Background/Explanation:
The Public Works Department Debris Management Plan includes considerations for removing, processing, site management and disposing of the volumes and types of debris expected to be generated by a major disaster event, such as up to and including a Category 5 “wet” hurricane. The plan was developed to provide timely and coordinated recovery operations, including removal of debris from public property, public access roadways and right-of-way throughout Pinellas County using a combination of County and contractor resources.
An RFP was released on May 3, 2017 resulting in proposals from eleven (11) vendors. An evaluation meeting held on June 6, 2017 found seven (7) of proposers to be qualified and are submitted for consideration.
The contract has provision for rate adjustments after the initial twenty-four (24) month term based on the Consumer Price Index.
The firms are listed on the attached ranking spreadsheet.
Municipalities were incorporated into the RFP process and contract per FEMA requirements, and have the option of entering into an interlocal agreement for the purpose of utilizing services as provided per this contract.
The County’s contracted debris monitoring firm will provide oversight and coordination between the debris collection firms and the County.
Fiscal Impact:
Actual expenditure is contingent based upon services required during an emergency event.
Funds will be provided through contingency reserves. A portion of the costs incurred may be offset with reimbursement from FEMA.
Delegated Authority:
Authority for the County Administrator to approve and execute these agreements is granted under Code Section 2-62(a)(4).
Staff Member Responsible:
Rahim Harji, Director, Public Works Department
Joe Lauro, Director, Purchasing Department
Partners:
Pinellas County Municipalities
Attachments:
Services Agreements
Ranking Spreadsheet