Subject:
Title
Eighth Amendment to the agreement with Carousel Industries of North America, LLC for maintenance and repair of 9-1-1 equipment
label
Recommended Action:
Recommended Action
Approval of the Eighth Amendment to the agreement with Carousel Industries of North America for maintenance and repair of 9-1-1 equipment.
• This contract provides a mechanism for the Safety and Emergency Services (SES) department to receive contract services for maintenance and repair of the VESTA 911 phone system.
• This Amendment extends the current contract and will exercise the second 12 month extension of the twenty-four-month extension period through February 11, 2026.
• This Amendment increases the contract by $3,944,964.05, which includes a Pinellas 911 - St Pete Vesta Refresh, additional Network Hardware & Pro Services for Network Redundancy, and continued maintenance and repair for a revised total contract value of $9,458,519.28.
• SES is currently developing a new RFP for these services to be advertised in the 2025 calendar year.
• The First Amended and Restated Agreement was approved by the Board of County Commissioners on January 12, 2021, in the amount of $4,228,029.41. The Second Amendment was approved by the County Administrator on April 5, 2022, in the amount of $116,226.00. The Third Amendment increased the contract in the amount of $217,212.77 for a revised total contract value of $4,561,468.18. The Fourth Amendment increased the contract by $181,489.35 for a revised total contract value of $4,742,957.53. The Fifth Amendment increased the contract by $770,597.70 for a revised total contract values of $5,513,555.23. The Sixth Amendment was approved by the Purchasing Director on July 25, 2024, to acknowledge the corporate name change, and the Seventh Amendment was approved by the Purchasing Director on December 11, 2024, for a 30-day time-only extension.
• Funding for this amendment is consistent and included in the Fiscal Year 2025 Adopted Budget. Funding is derived from the Emergency Communications E911 System fund.
Contract No. 156-0302-M; increase the contract in the amount of $3,944,964.05; for a revised not-to-exceed amount of $9,458,519.28 for 12-months through February 11, 2026; Authorize the Chairman to sign and the Clerk of the Circuit Court to attest.
Body
Strategic Plan:
Ensure Public Health, Safety, and Welfare
2.1 Provide planning, coordination, prevention, and protective services to ensure a safe and secure community.
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
5.3 Ensure effective and efficient delivery of County services and support
5.4 Strive to exceed customer expectations
Summary:
Summary
This Amendment extends the current contract and will exercise the second twelve (12) months extension of the twenty-four (24) month extension period through February 11, 2026, which provides access to emergency services for all Pinellas County citizens while a new RFP is being developed and advertised. In addition, this Amendment will increase the contract by $3,944,964.05 which includes a Pinellas 911 - St. Pete Vesta Refresh, additional Network Hardware & Pro Services for Network Redundancy and continued maintenance and repair for a revised total contract value of $9,458,519.28.
Body
Background Information:
The First Amended and Restated Agreement was approved by the Board on January 12, 2021, in the amount of $4,228,029.41. The Second Amendment was approved by the County Administrator on April 5, 2022, in the amount of $116,226.00. The Third Amendment increased the contract in the amount of $217,212.77 for a revised total contract value of $4,561,468.18. The Fourth Amendment increase the contract by $181,489.35 for a revised total contract values of $4,742,957.53. The Fifth Amendment increase the contract by $770,597.70 for a revised total contract values of $5,513,555.23. Sixth Amendment was approved by the Purchasing Director on July 25, 2024, to acknowledge the corporate name change, and the Seventh Amendment was approved by the Purchasing Director on December 11, 2024, for 30-day time only extension.
Fiscal Impact:
Current approved contract amount: $5,513,555.23
Eighth Amendment increase: $3,944,964.05
Total revised amount: $9,458,519.28
Funding for this amendment is consistent and included in the FY25 Adopted Budget. Funding is derived from the Emergency Communications E911 System fund.
Staff Member Responsible:
James Fogarty, Bureau Director, Safety and Emergency Services
Merry Celeste, Director of Purchasing, Administrative Services
Joe Lauro, Director Administrative Services.
Partners:
N/A
Attachments:
Eighth Amendment