Subject:
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Receipt and file report of Sheriff’s Office grants received and service contracts for the quarter ending September 30, 2019.
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Recommended Action:
Recommended Action
Accept the receipt and file report of Sheriff’s Office grants received and service contracts - payments to the Sheriff for July 1, 2019 to September 30, 2019.
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Strategic Plan:
Deliver First Class Services to the Public and Our Customers
5.1 Maximize partner relationships and public outreach
Summary:
The attached schedule of authorized payments to the Sheriff includes the adopted Fiscal Year 2019 (FY19) budget appropriation of $1,750,000.00, with a subsequent increase of $335,840.00 in unexpended grant funding carried forward from FY18. With the budget amendment approved by the Board on February 5, 2019, the grant/contract appropriated budget totals $2,085,840.00. As of September 18, 2019, $1,247,990.00 in grants, and $467,460.00 in other agreements/contracts were allocated and/or paid for a total of $1,715,450.00.
Background Information:
In an effort to increase efficiency and reduce administrative time in enabling the Sheriff to receive the appropriation related to grant awards received and service contracts, a lump sum was appropriated as part of the budget adoption in an amount commensurate with total awards in past years. The lump sum is not immediately included in the monthly payments to the Sheriff. As new grant awards are received or contracts are negotiated, the Sheriff will provide documentation to the Board and request an allocation from the lump sum. Upon review by the Office of Management and Budget, the monthly payment schedule to the Sheriff will be adjusted accordingly. If the lump sum is exhausted before the end of the fiscal year, future grant awards or contracts will be presented to the Board as a Budget Resolution. This process mirrors the process utilized for the Law Enforcement Trust Fund.
Fiscal Impact:
Appropriation of $2,085,840.00 is currently budgeted in FY19 for the purpose of processing allocation requests from the Sheriff. As of September 17, 2019, $1,715,450.00 has been allocated and/or expended.
Staff Member Responsible:
Lisa Burley, Budget and Financial Management Analyst
Office of Management and Budget
Partners:
Pinellas County Sheriff’s Office
Attachments:
Quarterly Grants and Contracts Report
Fourth Quarter Grants and Agreements - Sheriff’s Letters