Subject:
Title
Approval of the ranking of firms and agreement with three (3) firms to provide Contingency Disaster Debris Monitoring and Management Services for the Public Works Department and Municipal Partners.
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Recommended Action:
Recommended Action
Approval and execution by the County Administrator of ranking of firms and agreement with three (3) firms to provide contingency disaster monitoring and management services for the Public Works Department and municipal partners.
1. Rostan Solutions, LLC
2. Tetra Tech, Inc.
3. Thompson Consulting Services, LLC
Contract No. 167-0024-P(JA); this is a contingency contract without a specific estimated expenditure; through December 31, 2022.
Body
Strategic Plan:
Ensure Public Health, Safety, and Welfare
2.1 Provide planning, coordination, prevention, and protective services to ensure a safe and secure community
Deliver First Class Services to the Public and Our Customers
5.3 Ensure effective and efficient delivery of county services and support
Summary:
These contracts provide for comprehensive disaster debris monitoring and management services, as and when required for use by all municipalities within geographical Pinellas County. Award to three (3) firms ensures adequate service coverage for any size event that may affect the County.
Several factors have necessitated the need for these contracts. These factors include; new regulations from the Federal Emergency Management Agency (FEMA) for reimbursement funding, expiration of the County’s current contracts on September 30, 2017, and the withdrawal of the Florida Department of Transportation (FDOT) from debris collection for County municipalities.
Background Information:
The Public Works Department Debris Management Plan includes considerations for removing, processing, site management and disposing of the volumes and types of debris expected to be generated by a major disaster event, such as up to and including a Category 5 “wet” hurricane. The plan was developed to provide monitoring service of the disaster debris collection vendors, coupled with management of the process to include receipt of appropriate documentation delivered to County officials.
An RFP was released on May 23, 2017 resulting in proposals from three (3) vendors. An evaluation meeting held on June 6, 2017; all three (3) firms are deemed qualified and have been presented for award consideration.
The contract has provision for rate adjustments after the initial twenty-four (24) month term based on the Consumer Price Index.
The firms are listed on the attached ranking spreadsheet.
Municipalities were incorporated into the RFP process and contract per FEMA requirements, and have the option of entering into an interlocal agreement for the purpose of utilizing services as provided per this contract.
The County’s contracted debris monitoring firm will provide oversight and coordination between the debris collection firms and the County.
Fiscal Impact:
Actual expenditure is contingent based upon services required during an emergency event.
Funds will be derived from contingency reserves. A portion of the costs incurred may be offset with reimbursement from FEMA.
Delegated Authority:
Authority for the County Administrator to approve and execute these agreements is granted under Code Section 2-62(a)(4).
Staff Member Responsible:
Rahim Harji, Director, Public Works Department
Joe Lauro, Director, Purchasing Department
Partners:
Pinellas County Municipalities
Attachments:
Services Agreements
Ranking Spreadsheet