Subject:
Title
Change Order No. 5 with Waterfront Property Services, LLC d/b/a Gator Dredging for Post Idalia emergency shore stabilization.
label
Recommended Action:
Recommended Action
Approval and execution by the County Administrator Change Order No. 5 with Waterfront Property Services, LLC d/b/a Gator Dredging for Post Idalia Emergency Shore Stabilization, project 006241A.
• Original emergency agreement was for post hurricane Idalia emergency shore stabilization at Sunset Beach with Gator Dredging in the amount of $6,080,977.16, followed by:
o Change Order No. 1 for the Pass-a-Grille Beach segment in the amount of $3,878,660,00.
o Change Order No. 2 was for the Belleair Beach segment in the amount of $6,914,955.00.
o Change Order No. 3 was for the Upham Beach segment in the amount of $1,196,830.00.
o Change Order No. 4 was for the Indian Rocks Beach segment in the amount of $5,443,030.00.
• This change order is to complete the Madeira Beach Segment of shoreline for an additional amount of $2,464,390.00.
• The Fiscal Year (FY) 2023 budget for Post Idalia Emergency Shore Stabilization, project 006241A, was $9,000,000; the FY2024 budget is $21,000.000 for a total of $30,000,000. This project is budgeted in the Capital Improvement Program and funded by Tourist Development Tax.
• The Post Idalia Emergency Shore Stabilization project and current budget was approved the night of the Second Public Hearing.
• Granicus Item #23-1772A - amendment to shift funding to the Idalia project from Reserves, as well as Granicus Item #23-1861A - grant funding agreement with Florida Department of Environmental Protection (FDEP) for the Idalia project, are scheduled to go before the Board on December 12th, 2023.
• Additional work segments may be added to this contract via change order.
Contract No. 24-00001-E, increase in the amount of $2,464,390.00 for a total revised contract amount of $25,978,842.16 until shoreline is stabilized...Body
Strategic Plan:
Practice Superior Environmental Stewardship
3.2 Preserve and manage environmental lands, beaches, parks and historical assets
3.5 Foster a sustainable and resilient community that is prepared for sea level rise and a changing climate
Foster Continual Economic Growth and Vitality
4.4 Invest in infrastructure to meet current and future needs
Deliver First Class Services to the Public and Our Customers
5.3 Ensure effective and efficient delivery of county services and support
Summary:
This change order no. 5 is needed to complete the Madeira Beach shoreline segment. This is a continuation of the emergency measures carried out due to erosion on Sunset, Pass-a-Grille, Belleair, Upham, and Indian Rocks beaches.
Additionally, the vendor is installing sea oat vegetation along the dune shoreline to stabilize the dunes.
Background/Explanation:
Pinellas County beaches were heavily eroded by Hurricane Idalia. This change order is for emergency control measures to protect the shoreline on Madeira Beach segment that was impacted by the hurricane. Emergency measures include temporary sand-filled erosion control structures and reconstructing dunes.
Fiscal Impact:
Current Agreement Amount: $23,514,452.16
Increase from Change Order No. 5: $ 2,464,390.00
Final Revised Agreement Amount: $25,978,842.16
006241A-Post Idalia Emergency Shore Stabilization is included in the FY24‐FY29 Capital Improvement Program, funded by Tourist Development Tax.
FY24 Budget for 006241A is $21.0M. An amendment will be recommended.
Current identified options for amendment:
• Unspent funds from the emergency project allocated in FY23 will be recommended to be brought forward as a carry forward amendment and added to this project.
• Coastal Management Projects unspent funds from FY23 could be brought forward to FY24 on a carry forward amendment and added to 006241A‐Post Idalia Emergency Shore Stabilization.
o FY23 Estimate for Coastal Management Projects was $10,190,000. FY23 Actuals as of 10/26/23 were $5,044,562.97 (includes $4.4M spent under this Gator agreement). Estimate of carry forward approximately $5.0M.
o Reason for FY23 underspend due to delay with 3 Beach Nourishment projects through United States Army Corps of Engineers.
• Amendment from Tourist Development Tax (TDT) reserves within Capital Project Fund 3001. Budgeted FY24 TDT reserves in the Capital Fund are $26,430,000.00.
An agreement for funding from the State of Florida Department of Environmental Protection will be presented at the December 12, 2023 BCC Meeting.
Delegated Authority:
Authority for the County Administrator to approve and execute this emergency change order is granted under Code Section 2-181.
Staff Member Responsible:
Kelli Hammer Levy, Director, Public Works
Merry Celeste, Division Director, Purchasing & Risk, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Change Order No. 5