Subject:
Title
Rescind award of bid (group 9) with HD Supply Waterworks, LTD and award to Ferguson Enterprises D/B/A Ferguson Waterworks for annual requirements of water meter and backflow prevention assemblies and accessories
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Recommended Action:
Recommended Action
Approval by the County Administrator to rescind award of bid (group 9 only) with HD Supply Waterworks, LTD (HD Supply) and award (group 9 only) to Ferguson Enterprises D/B/A Ferguson Waterworks for annual requirements of water meter and backflow prevention assemblies and accessories - (top loading inline check valves, greater than 4” - group 9)
Contract no. 156-0384-B(LN) in the amount of $5,911,002.35 for a term of five (5) years.
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Strategic Plan:
Deliver First Class Services to the Public and Our Customers
5.3 Ensure effective and efficient delivery of county services and support
Summary:
The County Administrator is requested to rescind award for a portion of the water meter and backflow prevention assemblies and accessories contract (for group 9 only) contract with HD Supply due to a math error involving a requested pricing scenario. Group 9 annual requirements will be purchased from Ferguson Waterworks, which is the actual lowest, responsible bidder based on percentage discount.
Background/Explanation:
On August 9, 2016 the Board of County Commissioners approved the award of bid to several firms for requirements of water meter and backflow prevention assemblies and accessories.
The contract award was based on percentage discount off of manufacturer price sheets. Pricing scenarios were used to calculate the lowest bid from each firm’s percentage discount offered. The pricing scenario provided by HD Supply did not correspond with the percentage discount offered. This error gave the appearance that HD Supply was low bidder for group 9.
Fiscal Impact:
Estimated five (5) year expenditure not to exceed: $5,911,002.35.
Although there will be a slight increase in the price of items (approximately $5,000 over the five (5) year term) contained in group 9, there is no adjustment necessary to the contract as pricing is based on a percentage off of list price and ample funds exist on the contract.
Funds are derived from the Utilities Department operating budget.
Delegated Authority:
Authority for the County Administrator to amend contracts awarded by the Board of County Commissioners within delegated authority is granted under Code Section 2-62(2) .
Staff Member Responsible:
Randi Kim, Director, Utilities
Joe Lauro, Director, Purchasing
Partners:
N/A
Attachments:
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