Subject:
Title
Change Order No. 3 to the contract with Neptune Technology Group, Inc. for requirements of water meter and backflow prevention materials and accessories.
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Recommended Action:
Recommended Action
Approval by the County Administrator of Change Order No. 3 to increase funds to the current contract with Neptune Technology Group, Inc. (Neptune) for requirements of water meter and backflow prevention materials and accessories.
• This contract is for the purchase of water meter and backflow prevention devices.
• This increase is required to continue installing and replacing failed older meters with new Advanced Metering Infrastructure (AMI) compatible meters on a repair by repair basis.
• Staff anticipates a new meter contract to be awarded within the next six to nine months that will replace the current contract above and allow for the purchase of AMI compatible water meters whereby repairs can continue to be made by staff on a repair by repair basis.
• Staff is also preparing a large solicitation seeking a firm to provide and install a “turn-key” AMI solution for its water and reclaimed water meters over a 3-year period.
• This increase is for $436,320.00 based on current usage rate. The County Administrator has authority to approve increases to maintenance, repair and operating (MRO) contracts up to 50% of the original award amount.
• Originally awarded by the Board of County Commissioners on August 9, 2016 for a five-year term; the current contract expires on August 8, 2021.
Contract No. 156-0384-B(JA); increase in the amount of $436,320.00 for a revised total contract amount of $8,005,322.35 through August 8, 2021.
Body
Strategic Plan:
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
5.3 Ensure effective and efficient delivery of county services and support
Summary:
This change order with Neptune is requested to accommodate continuation of operational needs until a new contract is awarded. As an MRO contract, the County Administrator has the authority to approve increases up to 50% of the original award amount.
This contract provides the Utilities Department with requirements of AMI water meters and residential/commercial backflow prevention materials and accessories.
Background/Explanation:
This contract was awarded by the Board of County Commissioners on August 9, 2016 for a five (5) year term in the amount of $5,911,002.35 to four vendors, with a contract expiration of August 8, 2021. Neptune, as one of the four vendors, was awarded a contract amount of $2,195,240.70 as part of the total $5,911,002.35 award amount to the four vendors. Change Order No. 1 was approved by the County Administrator to increase funds for Ferguson Enterprises Inc. dba Ferguson Waterworks and Core & Main LP on January 4, 2019 in the amount of $1,008,000.00 collectively. A rescind and award was approved February 27, 2017 which moved the contract balance from HD Supply Waterworks to Ferguson Waterworks with no change to overall contract amount. Change Order No. 2 was approved by the County Administrator for this vendor, Neptune, on May 30, 2019 to increase the contract amount by $650,000.00.
Fiscal Impact:
Current sixty-month expenditure with 3 of vendors not-to-exceed: $7,569,002.35
Change Order No. 3 increase: $ 436,320.00
Revised total sixty-month expenditure with 3 of vendors not-to-exceed: $8,005,322.35
Neptune (one of three vendors):
Current sixty-month expenditure: $2,195,240.70
Change Order No. 2 increase: $ 650,000.00
Change Order No. 3 increase: $ 436,320.00
Revised total sixty-month expenditure with Neptune (only) $3,281,560.70
Funding is derived from the Utilities Enterprise Operating budget.
Delegated Authority:
Authority for the County Administrator to approve Change Order No. 3 is granted under Code Section 2-184(b).
Staff Member Responsible:
Megan Ross, Director, Utilities
Merry Celeste, Director, Purchasing and Risk Management, Administrative Services
Partners:
N/A
Attachments:
N/A