Subject:
Title
Increase and extension to the contract with Charter Communications Operating, LLC.
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Recommended Action:
Recommended Action
Approval of the Amendment with Charter Communications Operating, LLC, as requested by the Business Technology Services Department (BTS), for Metro Ethernet - Wide Area Network services.
• This contract delivers critical connectivity and communication infrastructure for County operations by providing 98 Metro Ethernet and Wide Area Network circuits with Internet access, connecting 68 County locations and 80 Safety and Emergency Services sites managed by BTS, as well as communication services for the Construction and Property Management (CPM) operations.
• The amendment extends the contract an additional five years and adds an increase to the funding, in the amount of $5.7M, for the extension.
• Funding for the annual amount is included in the Fiscal Year (FY) 2026 Adopted Budget for BTS ($774,460.00), Safety and Emergency Services Department ($324,000.00) within the EMS Fund - First Responders and the 911 General Fund cost centers, and in the Construction and Property Management Department ($71,190.00) in the General Fund. CPM lapse may be required to meet the ongoing needs of this service agreement in FY26. Funding for future years is dependent on approval in the annual County Operating Budget.
Contract No. 089-0339-P increase in the amount of $5,700,000.00 for a revised total expenditure not-to-exceed $16,258,080.55 for an additional five-year term; Authorize the Chairman to sign and the Clerk of the Circuit Court to attest.
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Strategic Priorities:
Smart Service Delivery
4.3 Improve efficiency of service delivery through technology
Summary:
Summary
This amendment will extend the contract an additional five (5) years and adds an increase to the funding, in the amount of $5.7M, for the extension.
Body
Background Information:
This contract for Metro Ethernet and WAN services was originally awarded by the Board on February 2, 2010, for a five (5) year term through February 1, 2015. On August 18, 2015, the Board approved the Fifth Amendment for a five (5) year term extension through February 1, 2020. On January 14, 2020, the Board approved the annual auto renewal term extension and increase to the Agreement and extended the contract term one year through February 1, 2021. Amendments one (1) through four (4) were previously approved by the County Administrator and provided for such revisions as bandwidth increases and relocation of services at certain County facilities.
A new amended and restated agreement was approved by the Board on January 12, 2021, enabling BTS to maintain and manage continuous support to County service locations which includes planned changes, implementation of existing services, location modifications, and serves as primary with our secondary contracted service provider to provide redundant internet and data services critical to County operations in the event of a service outage.
The purpose of this Amendment is to extend the Metro-Ethernet/Wide Area Network services for an additional five years. The agreement provides continuous services and the ability to increase services throughout the County in alignment with the strategic direction of BTS by increasing security services, further utilizing Cloud services, and expanding video streaming services as needed.
Fiscal Impact:
Current approval amount: $10,558,080.55
Five-year increase: $5,700,000.00
Revised total expenditure not-to-exceed: $16,258,080.55
Funding is included in the FY26 adopted operating budgets of: BTS, Safety and Emergency Services (SES), and Construction and Property Management (CPM).
Staff Member Responsible:
Jeff Rohrs, Chief Information Officer, Business Technology Services
Merry Celeste, Purchasing Division Director, Office of Management and Budget
Chris Rose, Director, Office of Management and Budget
Partners:
N/A
Attachments:
Amendment