8.
9.
Division of Inspector General, Clerk of the Circuit Court and Comptroller,
Report No. 2023-01 dated January 16, 2023 - Observation of the Surplus
Department’s Annual Physical Inventory of Fixed Assets.
Division of Inspector General, Clerk of the Circuit Court and Comptroller,
Report No. 2023-02 dated January 20, 2023 - Follow-up Audit of the
Observation of the Utilities South General Maintenance Division’s 2021
Annual Physical Inventory of Fixed Assets.
COUNTY ADMINISTRATOR DEPARTMENTS
Administrative Services
10.
Award of bid to Smith Industries, Inc. d/b/a Smith Fence Company for
fencing, gate operators, and handrails.
Approval of the award of bid to Smith Industries, Inc. d/b/a Smith Fence Company
(Smith Fence) for fencing, gate operators, and handrails - a Tampa Bay Area
Purchasing Cooperative (Cooperative) contract.
Recommendation:
* This Cooperative contract is for requirements of fencing, gate operators, and
handrails.
* Award recommendation in the amount of $2,540,868.20 (36-month term) for County
requirements. Cooperative expenditures are $7,539,823.00, for a total County and
Cooperative expenditure in the amount of $10,080,691.20.
* One bid was received from Smith Fence deemed as the only responsive and
responsible bid received. Other potential vendors were contacted but couldn't provide
the requirements for this bid due to the quantities requested and breadth of material
required based upon Cooperative specifications.
* This Cooperative contract is facilitated and administered by the County; Cooperative
participants include Cities of Dunedin, Pinellas Park, Clearwater, Tarpon Springs, and
Pinellas County School Board. However, all local municipalities utilize this contract.
* Requirements for this contract have been significantly modified compared to the
current Cooperative contract in force. However, comparing like items between this
contract and current contract reflects unit price increases ranging from 30% to 60%.
This is a directly attributable to market volatility for metal and steel products. This
contract contains an annual adjustment factor (increase/decrease) based on the
Producer Price Index or 10% whichever is less. Due to current market volatility, this is
only a thirty six-month contract when historically it has been a sixty-month contract. If
the market stabilizes and prices are reduced accordingly, we have the option to cancel
and re-solicit this contract.
* Funding is from multiple funds, centers, and accounts/programs dependent upon the
requesting department. Departments have budgeted adequate funding in Fiscal Year
2023 for fencing products
Contract No. 23-0054-ITB, estimated annual expenditure of $846,956.07 with a thirty
six-month expenditure not-to-exceed amount of $2,540,868.20; Authorize the Chairman
to sign and the Clerk of the Circuit Court to attest.