Subject:
Title
Purchase authorization with Johnson Controls Inc. for HVAC systems parts and related services.
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Recommended Action:
Recommended Action
Approval of the purchase authorization with Johnson Controls Inc. (JCI) for heating, ventilation, and air conditioning (HVAC) system parts and related services.
• This purchase authorization provides equipment, products, and maintenance service for HVAC systems throughout the County.
• Pricing is per Sourcewell Contract No. 070121, providing a nationally utilized contract with significant economy of scale. The Sourcewell contract expires August 12, 2025, and may be extended for one additional year.
• This purchase authorization will replace purchase authorization No. 21-0082-B currently in place with JCI containing similar parts and maintenance services.
• The new purchase authorization represents a 13.9% comparative price increase primarily due to inflation.
• Collectively, departments have not specifically budgeted funds to meet the full amount of this contract and may need to adjust spending or seek a budget amendment if expenditures cannot be absorbed.
• Funding is derived from the Operating Budget of the requesting department.
Contract No. 23-0751-Piggyback; purchase authorization with an expenditure not to exceed $1,319,153.00 effective through August 12, 2025; Authorize the Chairman to sign and the Clerk of the Circuit Court to attest.
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Strategic Plan:
Create a Quality Workforce in a Positive, Supportive Organization
1.3 Make workforce safety and wellness a priority
Deliver First-Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
Summary:
Summary
This purchase authorization provides a mechanism for County departments to purchase parts and maintenance support for HVAC systems provided by JCI per Sourcewell Contract No. 070121.
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Background Information:
The County has been doing business with JCI since 2008 with the current purchase authorization expiring on March 25, 2026. Utilizing Sourcewell Contract No. 070121 will enable County departments to purchase HVAC parts and maintenance service on an as needed basis using its competitive cooperative pricing. Terms, conditions, and insurance are per the County’s standard requirements.
Fiscal Impact:
Total purchase authorization not to exceed: $1,319,153.00
Annual average expenditure not to exceed: $565,351.28
Collectively, departments have not specifically budgeted funds to meet the full amount of this purchase authorization and may need to adjust spending or seek a budget amendment if expenditures cannot be absorbed. Funding is derived from the Operating Budgets of requesting departments, which includes multiple funds, centers, accounts, and programs.
Staff Member Responsible:
Diana Sweeney, Deputy Director, Administrative Services
Merry Celeste, Division Director, Purchasing & Risk Management
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Agreement