Subject:
Title
Award of bid to Waste Management Inc. of Florida for trash and recycling services.
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Recommended Action:
Recommended Action
Approval of the award of bid with Waste Management Inc. of Florida (Waste Management) for trash and recycling services.
• This contract provides trash and recycling collection services at various county locations.
• Award recommendation is in the amount of $4,942,153.50 for a 36-month contract term.
• Three bids were received with Waste Management recommended for award as the lowest responsive and responsible bidder with an estimated annual average expenditure of $1,647,384.50.
• As this contract was structured differently from the prior, it is difficult to obtain an equal comparison of price, but was an annual expenditure $697,761.71.
• There was an increase in cost is due to additional locations and frequency of pickups, as well as well an approximately 60% inflationary adjustment mostly resulting from labor and fuel costs.
• This will be expensed from multiple funds, centers, programs, and accounts and will impact the operating expenses of requesting departments.
• This is partially budgeted for in Fiscal Year 2024 at $1,112,030.00. Departments will need to adjust spending in other areas or amend budgets to meet demands.
Bid No. 23-1090-ITB in the total not to exceed amount of $4,942,153.50 effective for 36-months based on being the lowest responsive, responsible bid meeting specifications; Authorize the Chairman to sign and the Clerk of the Circuit Court to attest.
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Strategic Plan:
Practice Superior Environmental Stewardship
3.1 Implement green technologies and practices where practical.
3.4 Reduce/reuse/recycle resources including energy, water, and solid waste
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources.
5.3 Ensure effective and efficient delivery of county services and support
Summary:
Summary
This contract is for collection and disposal services relating to trash including regular and roll-off dumpsters and recyclable materials. This contract services County owned facilities in unincorporated areas and various parks. Services are inclusive of container fees, transportation, overhead and all other fees, including, but not limited to, tipping fees.
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Background Information:
This invitation to bid was originally solicited on April 19, 2023. All submittals were rejected as revisions to the specs and pricing proposal were required so that contractors could provide pricing in a consistent manner.
On July 20, 2023, the Purchasing and Risk Division, on behalf of the Department of Administrative Services, released solicitation 23-1090-ITB (REBID) to establish a contract for Trash and Recycling Services. Three responses were received, with Waste Management Inc. of Florida recommended for award as the lowest responsive and responsible bidder.
This contract contains a provision for price adjustment (increase/decrease) at twelve (12) months after the date of award and thereafter annually, for the life of the contract, in an amount not to exceed average of the Consumer Price Index (CPI) for all Urban Consumers, Not Seasonally Adjusted, for the twelve (12) months prior or 4%, whichever is less. This contract may be extended for two additional twelve-month periods.
This contract will replace prior contract number 178-0561-B in the amount of $4,884,332.00 with an annual expenditure of $697,761.71. .
Fiscal Impact:
Three (3) year total not to exceed: $4,942,153.50
Estimated annual expenditure not to exceed: $1,647,384.50
This will be expensed from multiple funds, centers, programs, and accounts and will impact the operating expenses of requesting departments. This is partially budgeted for in FY24 at $1,112,030.00. Departments will need to adjust spending in other areas or amend budgets to meet demands.
Staff Member Responsible:
Diana Sweeney, Deputy Director, Facilities and Real Property Division of Administrative Services
Merry Celeste, Division Director, Purchasing and Risk Management, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Agreement
Bid Tabulation