Subject:
Title
Change Order No. 1 (Final) with Himes Electric Company, Inc. for South Cross Bayou Advanced Water Reclamation Facility Lighting Upgrades.
label
Recommended Action:
Recommended Action
Approval and execution by the County Administrator of Change Order No. 1 (Final) with Himes Electric Company, Inc. for South Cross Bayou Advanced Water Reclamation Facility Lighting Upgrades, PID 003756A.
• The purpose of this project was to upgrade the aged infrastructure to reduce lighting maintenance activities, standardizing the facility’s lighting fixtures and luminaires to improve future maintenance activities, utilizing energy efficient technologies, and increasing sustainability by reducing electrical power consumption.
• This contract was awarded by the Board of County Commissioners on June 23, 2020, in the amount of $2,337,028.00.
• Change Order No. 1 (final) decreases the contract amount by ($150,757.56), adds 208 consecutive calendar days, and accepts the project and contract as complete. Liquidated damages were assessed and recovered for the period from January 24, 2022, to April 19, 2022. Other delays due to supply chain issues that were beyond the contractor’s control were not assessed.
• This contract was included in the budget for project 003756A South Cross Bayou Plant Lighting Upgrades funded by Sewer Renewal and Replacement funds.
Contract No. 190-0241-CP decrease the amount by ($150,757.56) and add 208 consecutive calendar days for a final contract amount of $2,186,270.44.
Body
Strategic Plan:
Foster Continual Economic Growth and Vitality
4.4 Invest in infrastructure to meet current and future needs
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
5.3 Ensure effective and efficient delivery of county services and support
Summary:
The project was substantially complete, and the County received beneficial use on April 19, 2022. The County obtained final completion on May 19, 2023. Additional days were required to obtain materials during COVID, but liquidated damages were still applied and recovered from January 24, 2022, to April 19, 2022, as the work exceeded the additional days granted for material procurement.
Final inspections for all work performed under the contract were conducted by representatives of Public Works Construction Management Division, Utilities Engineering, Engineer of Record (EOR), and SCB plant staff. All work has been completed in accordance with the construction contract documents. The time between substantial and final completion accounts for the duration to complete the walk thru inspection, with project stakeholders, punch list items, final testing, project acceptance, procure and install replacement materials, receipt, and approval of as-builts, EOR final acceptance and approval, final project deliverables, final quantity of materials audit, resolution of claims and disputes, and receipt of final invoice. Final quantities have been tabulated resulting in a net decrease of ($150,757.56). This is the difference between estimated and final quantities, assessment of liquidated damages, and unspecified allowance not used.
Background/Explanation:
The exterior lighting at SCBAWRF has become more difficult to maintain as the existing fixtures and luminaires have required increased repair and replacement due to age and weather exposure. Utilities operations staff recommended upgrading the aged infrastructure to reduce lighting maintenance activities, standardizing the facility’s lighting fixtures and luminaires to improve future maintenance activities, utilizing energy efficient technologies, and increasing sustainability by reducing electrical power consumption.
Fiscal Impact:
Original Agreement Amount: $2,337,028.00
Decrease due to Change Order No. 1 (Final) ($150,757.56)
Final Revised Agreement Amount: $2,186,270.44
This contract was included in the budget for project 003756A South Cross Bayou Plant Lighting Upgrades funded by Sewer Renewal and Replacement funds.
Delegated Authority:
Authority for the County Administrator to approve and execute this change order is granted under Code Section 2-62(a)(3).
Staff Member Responsible:
Jeremy Waugh, Interim Director, Utilities Department
Merry Celeste, Division Director, Purchasing & Risk, Administrative Services
Joe Lauro, Director, Administrative Service
Partners:
N/A
Attachments:
Change Order No. 1 (Final)