Subject:
Title
Change Order No. 6 with Waste Management, Inc. of Florida for garbage collection and recycling services at various County locations.
label
Recommended Action:
Recommended Action
Approval by the County Administrator of Change Order No. 6 with Waste Management, Inc. of Florida for garbage collection and recycling services at various County locations.
• This contract is for garbage collection and recycling services at various County locations and is administered by the Facilities and Real Property Division of the Administrative Services Department.
• Change Order No. 6 is to increase the contract by $568,000.00 for continued use of this contract until the end of the current term of September 23, 2023.
• The contract is low on funds for several reasons. First due to annual CPI increases and increase in tipping fees. In addition, a report from the Clearwater St. Petersburg International Airport wildlife biologist required the addition of a compactor, recycling container and three pickups per week to adjust to increased traffic in the terminal.
• The County Administrator is authorized to increase estimated and authorized expenditures on any maintenance, repair, and operating (MRO) contract in an amount not-to-exceed fifty percent of the initial award. To date the County Administrator has approved increases of $115,000.00.
• Contract No. 178-0561-B was awarded by the Board of County Commissioners on September 25, 2018 for a five-year not to exceed expenditure of $4,101,332.00, and incurred the following change orders:
o Change Order No. 1 was approved by the Division Director of Purchasing and Risk Management on February 10, 2020, to add, delete, change, or move service areas within the contract with no change to the original award amount.
o Change Order No. 2 was approved by the County Administrator on September 14, 2020, increasing the contract by $115,000.00.
o Change Order No. 3 approved by the Division Director of Purchasing and Risk Management on March 19, 2021, to add roll-off dumpster pickups at a frequency per haul inclusive of all costs with no change to the original award amount.
o Change Order No. 4 approved by the Division Director of Purchasing and Risk Management on April 19, 2021, to clarify existing locations for specified routine pickups and revise the current contract language for emergency response times with no change to the original award amount.
o Change Order No. 5 approved by the Division Director of Purchasing and Risk Management on November 16, 2022, increasing the contract by $100,000.00 per MRO code for continued use of this contract which was out of funds due to annual CPI and tipping fee increases per the original invitation to bid.
• These expenditures are budgeted for in the Fiscal Year (FY) 2023 and FY24 operating budgets of requesting departments.
Contract No. 178-0561-B increase in the amount of $568,000.00, for a revised contract NTE amount of $4,884,332.00 and an annual NTE amount of $976,866.40, effective through September 24, 2023.
Body
Strategic Plan:
Practice Superior Environmental Stewardship
3.1 Implement green technologies and practices where practical
3.4 Reduce/reuse/recycle resources including energy, water, and solid waste
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
5.3 Ensure effective and efficient delivery of county services and support
Summary:
Change Order No. 6 increases the contract in the amount of $568,000.00 due to a report from the airport’s wildlife biologist and increased traffic in the terminal, PIE requires the addition of a compactor for three (3) pickups per week and a cardboard recycling container. Additionally, this contract is out of funds due to the annual CPI and tipping fee increases per the original invitation to bid.
The County Administrator is authorized to increase estimated and authorized expenditures on any MRO contract in an amount not-to-exceed fifty percent (50%) of the initial award.
Background/Explanation:
Contract No. 178-0561-B was awarded by the Board of County Commissioners on September 25, 2018 for a five-year not to exceed expenditure of $4,101,332.00 and incurred the following change orders
-Change Order No. 1 was approved by the Division Director of Purchasing and Risk Management on February 10, 2020, to add, delete, change, or move service areas within the contract with no change to the original award amount.
-Change Order No. 2 was approved by the County Administrator on September 14, 2020, increasing the contract by $115,000.00.
-Change Order No. 3 approved by the Division Director of Purchasing and Risk Management on March 19, 2021, to add roll-off dumpster pickups at a frequency per haul inclusive of all costs with no change to the original award amount.
-Change Order No. 4 approved by the Division Director of Purchasing and Risk Management on April 19, 2021, to clarify existing locations for specified routine pickups and revise the current contract language for emergency response times with no change to the original award amount.
-Change Order No. 5 approved by the Division Director of Purchasing and Risk Management on November 16, 2022, increasing the contract by $100,000.00 per MRO code for continued use of this contract which was out of funds due to annual CPI and tipping fee increases per the original invitation to bid.
Fiscal Impact:
Sixty (60) month term approved expenditure not to exceed: $4,316,332.00
Increase expenditure not to exceed amount: $ 568,000.00
Revised estimated expenditure not to exceed: $4,884,332.00
Funding is derived from operating budgets of requesting departments and is budgeted for in FY23 and FY24.
Delegated Authority:
Authority for the County Administrator to approve this change order is granted under Section 2-184(b).
Staff Member Responsible:
Joe Lauro, Director of Administrative Services
Merry Celeste, Division Director, Purchasing & Risk, Administrative Services
Partners:
N/A
Attachments:
N/A - there is no contract associated with this service