Subject:
Title
Award of contract to Brenntag Mid-South Inc. and Hawkins Inc. d/b/a Hawkins Water Treatment Group, Inc. for liquid Ammonium Sulfate 40% - A Tampa Bay Area Cooperative Contract.
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Recommended Action:
Recommended Action
Approval of the award of contract to Brenntag Mid-South Inc. and Hawkins Inc. d/b/a Hawkins Water Treatment Group, Inc. for liquid Ammonium Sulfate 40% for Solid Waste and Utilities Department water operations. This is a Tampa Bay Area Cooperative Contract (Cooperative).
• This is a Cooperative contract administered by Pinellas County containing requirements for the City of Clearwater to purchase liquid Ammonium Sulfate 40%.
• The total estimated annual expenditure is $273,525.00 between Utilities and Solid Waste Departments over the 12-month contract, with award in the amount of $174,000.00 to Brenntag Mid-South Inc. (Brenntag) and $99,525.00 to Hawkins Inc. d/b/a Hawkins Water Treatment Group, Inc. (Hawkins). Breakdown as follows:
o Line 1, Ammonium Sulfate 40% full tanker for $174,000.00 to Brenntag
o Line 2, City of Clearwater (responsible for their own award)
o Line 3, Ammonium Sulfate 40% Tote Delivery in the amount of $47,025.00 and line 4, Emergency Delivery in the amount of $52,500.00 for a total award amount of $99,525.00 to Hawkins
• Ammonium Sulfate 40% is used by the Utilities Department for treatment of drinking water and by the Solid Waste to treat onsite leachate to use in the boiler of the Waste to Energy Facility.
• Four bids were received, with Brenntag Mid-South Inc. and Hawkins Inc. d/b/a Hawkins Water Treatment Group, Inc. recommended for award as the lowest responsible responsive bidders.
• Pinellas County Utilities uses approximately 50,000 gallons delivered by full tanker and Pinellas County Solid Waste Department’s average use is 2,200 gallons. The City of Clearwater uses approximately 17,500 gallons annually.
• This contract has different requirements and revised specifications from the prior contract; there is no equitable line comparison in pricing available however the price of water treatment product from the prior contract has increased approximately $175K.
• While this contract will create purchasing availability, it does not guarantee that the full contract amount will be spent. Departments may use up to the full amount. Funding for this function is partially budgeted in the Fiscal Year (FY) 2023 Adopted Budget and is included preliminarily in the FY24 Requested Budget.
• Cooperative participants are responsible for issuance of their own awards and funding; Cooperative expenditures for the twelve-month term, less County requirements, total $74,375.00, for a total County and Cooperative expenditure in the amount of $347,900.00.
• Funding is partially budgeted in the Solid Waste and Water operating funds.
Contract No. 23-0212-ITB with a total annual expenditure of $273,525.00; Authorize the Chairman to sign and the Clerk of the Circuit Court to attest.
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Strategic Plan:
Practice Superior Environmental Stewardship
3.3 Protect and improve the quality of our water, air, and other natural resources
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources.
Summary:
Summary
This is a Cooperative contract providing for the delivery of liquid Ammonium Sulfate 40% which is critical to Pinellas County Utilities’ water operations for the disinfection of drinking water. The duration of the contract shall be for 12 months with unit prices adjustable at six (6) months after the date of award with an amount not to exceed the average of the Producer Price Index (PPI) for Chemical Mfg or 5%, whichever is less, at 6-month intervals. The contract may be extended for two (2) additional 12-month periods.
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Background Information:
The Purchasing and Risk Management Division, on behalf of Pinellas County Utilities released an invitation to bid to establish a contract for Ammonium Sulfate 40% on December 1, 2022. This bid was advertised for 43 days to try to garner sufficient competition.
This contract replaces Contract No. 178-0600-B, which will expire on October 18, 2023, and is low on funding. This new contract has resulted in an overall increase in expenses over the current contract of $170,478.00.
Cooperative participants are responsible for issuance of their own awards and funding in the amount of $74,375.00.
Fiscal Impact:
Total not to exceed amount with Brenntag: $174,000.00
Total not to exceed amount with Hawkins: $ 99,525.00
Total forecasted 12-month expenditure for the County: $273,525.00
Funding is partially budgeted in the Solid Waste and Water operating funds.
Staff Member Responsible:
Megan Ross, Director, Utilities
Paul Sacco, Director, Solid Waste
Merry Celeste, Division Director, Purchasing & Risk, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
City of Clearwater
Attachments:
Agreements
Bid tabulation