Subject:
Title
Joint Project Agreement with the City of Largo for the relocation and replacement of County’s water system infrastructure in conflict with the City’s proposed roadway and drainage system improvements along Valencia Drive North, South, West, and East.
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Recommended Action:
Recommended Action
Approval of the Joint Project Agreement (JPA) with the City of Largo for the relocation and replacement of County water system infrastructure in conflict with the City’s proposed roadway and drainage system improvements along Valencia Drive.
• The County’s existing 2” galvanized water main and 6” cast iron water distribution mains with an approximate total length of 1,800 linear feet, including fire hydrants, valves, fittings, blow offs, and miscellaneous incidentals to construction, must be relocated and replaced to accommodate the City’s proposed road and drainage improvements due to being located in the City of Largo’s right of way jurisdiction.
• The City’s contractor will perform the County’s water system infrastructure relocations and replacements as part of the project to achieve expedited repair, minimize maintenance of traffic, and minimize staging area and mobilization costs due to the contractor already being onsite.
• The City will invoice the County for reimbursement of construction costs.
• The preliminary JPA estimated project cost was $715,000.00 as of June 2022.
• New JPA estimated project cost is $1,100,000.00 based on recently received Utilities and Public Works bids, current inflation, long wait times on materials procurement, and higher construction costs.
• This joint project process is the most efficient option to complete the relocation and replacement of County infrastructure located in the City’s project areas.
• Target Construction Date: October 2023 to September 2024.
• Project 005063A Water Main Relocation and Improvements City of Largo’s Valencia Drive, is in the Capital Improvement Program, funded by the Water Renewal and Replacement Fund. The budget is being updated during the Fiscal Year 2024 budget process to reflect the new estimate.
PID No. 005063A; Agreement amount is $1,100,000.00; Agreement in place for the duration of construction; Authorize the Chairman to sign and the Clerk of the Circuit Court to attest.
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Strategic Plan:
Ensure Public Health, Safety, and Welfare
2.5 Enhance pedestrian and bicycle safety
Foster Continual Economic Growth and Vitality
4.4 Invest in infrastructure to meet current and future needs
Deliver First Class Services to the Public and Our Customers
5.1 Maximize partner relationships and public outreach
5.2 Be responsible stewards of the public’s resources
5.3 Ensure effective and efficient delivery of county services and support
Summary:
Summary
The City of Largo will be constructing roadway and drainage system improvements along Valencia Drive North, South, West and East. This JPA and construction scope provides for the relocation and replacement of the County’s water distribution mains, fire hydrants, valves, fittings, and service connections in conflict with the City’s proposed improvements.
Should the contractor bid for utility work under the JPA, inclusive of mobilization, maintenance of traffic, and miscellaneous administrative fees, exceed $1,100,000.00, then an amendment to the agreement will be required.
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Background Information:
The County is required by law to relocate or replace all utilities in conflict with the City’s proposed project area. Utilizing the City’s construction contractor is a cost-effective method to limit disruption and inconvenience to area residents resulting in project efficiencies for all stakeholders.
A JPA between the City and County for design is currently in place. The County’s utility relocation design is 30% complete. The City’s Engineering Division is responsible for the design of the roadway and drainage improvements. Construction is expected to begin in 2023.
Fiscal Impact:
The County agrees to pay a not to exceed amount of $1,100,000.00 to the City of Largo for construction services. The amount includes $100,000.00 for mobilization, maintenance of traffic and miscellaneous administrative fees.
Total JPA cost = $1,100,000.00
Total estimated project cost = $1,400,000.00 (includes cost of Pinellas County Public Works CEI, Engineering Consultant Services and Staff Time)
Project 005063A Water Main Relocation and Improvements City of Largo’s Valencia Drive, is in the Capital Improvement Program, funded by the Water Renewal and Replacement Fund. The budget is being updated during the FY24 budget process to reflect the new estimate.
Funding is derived from the Water Renewal and Replacement Fund.
Staff Member Responsible:
Megan Ross, P.E., Director, Utilities
Partners:
City of Largo
Attachments:
Agreement with Exhibit A