Subject:
Title
Second amendment to the purchase authorization agreement with CDW Government LLC for information technology solutions and services.
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Recommended Action:
Recommended Action
Approval of the second amendment to the purchase authorization agreement with CDW Government LLC (CDW) for information technology solutions and services.
• This purchase authorization provides a mechanism for the Business Technology Services (BTS) Department and other County departments to purchase software, hardware, and related services to support operational needs.
• This second amendment increases the contract in the amount of $950,000.00 and extends the contract end date to February 28, 2025.
• This is a multi-vendor purchase authorization, approved by the Board of County Commissioners on November 9, 2021. Vendors associated with this purchase authorization include SHI International Corp (SHI) and CDW. On October 11, 2022, the Board of County Commissioners approved the first amendment to the agreement with SHI increasing and extending the contract.
• See Fiscal Impact Section for not-to-exceed breakdown between CDW and SHI.
• Funding is derived from BTS Enterprise Infrastructure Operating and Capital Improvement Program Budgets.
BTS uses the CDW purchasing cooperative to purchase capital, commodities and licensing items for core IT services including datacenter management, email protection, identity, cyber security, etc. Below are the products/services sourced from this agreement which are included in BTS’s Fiscal Year 2023 budget:
• Adobe Licensing (Document Management) $100,401.40
• Splunk Maintenance (Cyber Security Monitoring) $ 55,598.00
• NetApp Licensing (Data Center Storage) $ 48,213.42
• Micro Focus, NetIQ Licensing (User Identity, Access Control) $154,798.78
• Barracuda Email Filtering (Email/SPAM monitoring) $164,913.84
• NetMotion Licensing/Support (Enterprise Device Management) $ 69,600.00
• NetScout, Nessus, Fluke Licensing (Network Monitoring) $ 18,513.36
• Cobol Licensing/Maintenance (Courts Jury System) $ 14,527.00
• Microsoft Teams Rooms Devices (Collaboration) $103,770.45
• Information Technology operating supplies, miscellaneous services $219,663.75
Contract No. 21-0201-PB increase in the amount of $950,000.00, for a revised CDW total contract not-to-exceed amount of $1,900,000.00 and a total (combined with SHI) contract not-to-exceed amount of $9,400,000.00, effective through February 28, 2025; Authorize the Chairman to sign and the Clerk of the Circuit Court to attest.
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Strategic Plan:
Deliver First Class Services to the Public and Our Customers
5.3 Ensure effective and efficient delivery of county services and support)
Summary:
Summary
This second amendment increases the contract with CDW in the amount of $950,000.00 and extends the contract end date to February 28, 2025.
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Background Information:
This is a multi-vendor purchase authorization, approved by the Board of County Commissioners (BCC) on November 9, 2021. Vendors associated with this purchase authorization include SHI and CDW; each awarded $950,000.00 for a total contract value of $1,900,000.00.
On October 11, 2022, the Board of County Commissioners approved the first amendment to the agreement with SHI. The first amendment extended the agreement through February 28, 2025 and increased the contract in the amount of $6,550,000.00 for a revised SHI total not-to-exceed value of $7,500,000.00, for a total contract not-to-exceed amount of $8,450,000.00.
Fiscal Impact:
CDW Agreement Not to Exceed: $ 950,000.00
Increase to the Agreement with CDW in the amount of: $ 950,000.00
Revised total not to exceed through February 28, 2025 with CDW: $1,900,000.00
SHI Agreement Not to Exceed: $7,500,000.00
Revised total contract value with CDW and SHI: $9,400,000.00
Funding is derived from BTS Enterprise Infrastructure Operating & CIP Budgets. Over the term of this agreement, additional funding from customer approved and or project budgets may be used.
Staff Member Responsible:
Jeff Rohrs, Chief Information Officer, Business Technology Services
Merry Celeste, Division Director, Purchasing & Risk, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Second Amendment