Subject:
Title
Change Order No. 1 (final) with Highway Safety Devices, Inc. for ATMS Phase Ill Expansion (PID 002601A).
label
Recommended Action:
Recommended Action
Approval and execution by the County Administrator of Change Order No. 1 (final) with Highway Safety Devices for ATMS Phase Ill Expansion (PID 002601A).
• This project was awarded by the Board of County Commissioners (Board) on May 5, 2020, in the amount of $957,796.30 for the installation of conduit, fiber optic cable, dynamic message signs and associated structures, CCTV cameras and poles for the ATMS system.
• Final completion occurred July 11, 2022, with an increase in price of $12,670.00 due to adjustment of final actual quantities used versus original estimated quantities.
• Project funding sources are the 9th-Cent Local Option Fuel Tax and a state grant with Florida Department of Transportation. Sufficient funds are available in the project to cover the final change order increase.
• Completion occurred 448 days past the original contract completion date that were beyond the contractor’s control - delays were caused by City of St. Petersburg for conduit crossing, Tampa Electric Company (TECO) for scheduling delays, and Duke Energy to install needed equipment.
Contract 190-0081-CP(PLU) increasing the contract amount by $12,670.00 for a revised total of $970,466.30.
Body
Strategic Plan:
Ensure Public Health, Safety, and Welfare
2.1 Provide planning, coordination, prevention, and protective services to ensure a safe and secure community
Foster Continual Economic Growth and Vitality
4.4 Invest in infrastructure to meet current and future needs.
4.5 Provide safe and effective transportation systems to support the efficient flow of motorists, commerce, and regional connectivity
Summary:
The project was substantially complete on June 22, 2022 and obtained final completion on July 11, 2022. Assessment of liquidated damages are not recommended due to delays in the completion of this project that were outside the contractor’s control that can be attributed to the time required for permitting with the City of St. Petersburg for a conduit crossing of their 48” water main, scheduling delays with TECO, and time required for Duke Energy to install needed equipment.
Final inspections of the project for all work performed under the contract were conducted by representatives of the Public Works Construction Management Division. All work has been completed in accordance with the construction contract documents. The time between substantial and final completion accounts for the duration to complete the walk thru inspection with project stakeholders, punch list items, final testing, project acceptance, receipt and approval of certified as-builts, final project deliverables, final quantity of materials audit, and receipt of final invoice.
Final quantities have been tabulated resulting in a net increase of $12,670.00.
Background/Explanation:
This project is part of an overall implementation of the Countywide ATMS/ITS effort that was adopted and funded by the Board utilizing the Ninth Cent Local Option Fuel Tax in 2006. As part of that plan, this segment was constructed based on a priority list of projects developed by the Board and the Metropolitan Planning Organization.
Fiscal Impact:
• Original Agreement Amount: $957,796.30
• Increase due to Change Order No. 1 (Final): $ 12,670.00
• Final Revised Agreement Amount: $970,466.30
Project funding sources were the Local Option Fuel Tax, and a state grant with Florida Department of Transportation.
Delegated Authority:
Authority for the County Administrator to approve and execute this change order is granted under Code Section 2-62(a)(3).
Staff Member Responsible:
Kelli Hammer Levy, Director, Public Works
Merry Celeste, Division Director, Purchasing & Risk, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Change Order No. 1 (Final)