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File #: 22-1420A    Version: 1
Type: Real Estate Item Status: Passed
File created: 8/9/2022 Department: Fleet Management
On agenda: 9/8/2022 Final action: 9/8/2022
Title: Declare surplus and authorize the sale of County-owned equipment and vehicles.
Attachments: 1. Auction 84 - FINAL - Asseted Items- pre auction - excel format, 2. Auction 81 - FINAL NON Asseted - pre auction excel format

Subject:

Title

Declare surplus and authorize the sale of County-owned equipment and vehicles.

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Recommended Action:

Recommended Action

Declare surplus and authorize the sale of equipment and vehicles on the attached lists. Approve distribution of the proceeds from the sale of vehicles and equipment sold to the funds from which the assets were purchased, typically the Fleet Vehicle Replacement or a specific enterprise fund.

 

                     This action declares the listed items as surplus and authorizes their sale to the highest bidder.

                     The usefulness of the identified equipment and vehicles has been exhausted.

                     Unlike other surplus items, surplus vehicles/rolling stock are not available for donation because the proceeds are owed to the Fleet Vehicle Replacement Fund or specific enterprise fund for vehicle replacement.

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Strategic Plan:

Practice Superior Environmental Stewardship
3.4 Reduce/reuse/recycle resources including energy, water, and solid waste

Deliver First Class Services to the Public and Our Customers
5.1 Maximize partner relationships and public outreach
5.2 Be responsible stewards of the public’s resources

 

Summary:

Summary

This action declares the listed items as surplus and authorizes their sale to the highest bidder. Staff has determined the usefulness of the listed equipment and vehicles to County operations has been exhausted.  The listed items are to be liquidated through public auction conducted by auction vendors under provisions of existing contracts.

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Background Information:

Fleet Management Division staff evaluates equipment and vehicles that have reached the end of their specific retention period and are scheduled for replacement.  Factors including age, mileage, historical cost as compared to other units within the same class, operating cost per mile, anticipated repairs, and physical condition are considered.  Based upon this evaluation, the projected increase in repair and maintenance costs, and the estimated decrease in salvage value (at auction) associated with retaining the unit for an additional year are quantified. If these costs exceed the annual replacement assessment, the unit is deemed to have reached the end of its useful economic life. Occasionally, a unit that has not reached the end of its useful economic life is recommended for surplus. In these instances, Fleet Management has determined that the unit is no longer needed due to a change in mission and cannot be reassigned within the organization.

Surplus rolling stock, including vehicles, trucks, tractors, trailers and miscellaneous items will be available through public auction by Tampa Machinery Auction and Royal Auctions in accordance with Florida Statute 274.06. Unlike miscellaneous surplus property, surplus rolling stock is not available for donation.

 

Fiscal Impact:

Due to the nature of the auctioning process, we are unable to estimate the amount of revenue the auction may generate. However, proceeds from the sale of vehicles and miscellaneous equipment will return to the fund that purchased the vehicle/equipment. Proceeds to the Fleet Vehicle Replacement Fund will offset future vehicle replacement costs.

 

Staff Member Responsible:

Don Moore, Fleet Manager, Fleet Management Division. Administrative Services
Joe Lauro, Director, Administrative Services

 

Partners:

N/A

 

Attachments:

Auction 84 Asseted Items
Auction 81 NON-Asseted Items