Subject:
Title
Ranking of firms and agreements with eleven firms for professional engineering design services of roadway, drainage, structural, civil, and traffic projects primarily funded through federal grant dollars including the American Rescue Plan Act.
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Recommended Action:
Recommended Action
Approval of the ranking of firms and agreements with the eleven highest ranked firms per the Consultant Competitive Negotiation Act (CCNA) for professional engineering design services for roadway, drainage, structural, civil, and traffic projects on a continuing basis under projects primarily funded through federal grant dollars including the American Rescue Plan Act.
• The purpose of this contract is to provide professional engineering design services for roadway, drainage, structural, civil, and traffic projects on a continuing basis.
• Award recommendation to the top eleven ranked firms is in accordance with the Consultants Competitive Negotiation Act (CCNA), per Florida Statute 287.055 with firms making services available on an on-going basis.
• Costs are negotiated per specific assignment based on rates and terms that will be locked-in for 5 years. The not-to-exceed amount is $6,000,000 per firm or a $66,000,000 maximum upset limit for the total contract period.
• This is an additional contract for projects that are from Grant Funds - ARPA, FDOT, etc. which is a new contract for the County with no prior contract to compare for price comparison purposes, except to note the professional service fees are consistent with those of other recent solicitations.
• All eleven firms awarded have committed to utilizing multiple certified Small Business Enterprises (SBE) for engagements resulting from this contract. Percentage goals are not established for the CCNA continuing contracts. When the County utilizes a firm for an engagement, the requesting department working with Economic Development will ensure SBE’s are utilized.
• Twenty-four vendors submitted proposals with award going to the eleven highest ranked firms.
• Funding is derived through various Federal Grant programs. If needed, additional funding is derived from the Local Option Sales Surtax (Penny for Pinellas) and is budgeted in various programs within Capital Improvement Program. Funding may also be provided by various operating budgets per individual work assignments on a multiple year/multiple work assignment basis.
Contract 22-0355-CN(PLU); in the amount of $6,000,000.00 for each firm from the notice to proceed date for a total not-to-exceed amount of $66,000,000.00 for a term of five years; Authorize the Chairman to sign and Clerk of the Circuit Court to attest.
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Strategic Plan:
Foster Continual Economic Growth and Vitality
4.4 Invest in infrastructure to meet current and future needs
4.5 Provide safe and effective transportation systems to support the efficient flow of motorists, commerce, and regional connectivity
Deliver First Class Services to the Public and Our Customers
5.3 Ensure effective and efficient delivery of county services and support
Summary:
Summary
The purpose of this contract is to provide professional engineering services to implement the Capital Improvement Program (CIP) of multi-discipline engineering projects relating to design, permitting and other engineering services associated with roadways, sidewalks, drainage and other associated engineering projects which will be completed utilizing funds made available through the Federal grant program, including the Coronavirus Local Fiscal Recovery Funds made available under the American Rescue Plan Act (ARPA).
The firms in order of ranking are attached on the ranking spreadsheet.
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Background Information:
On April 1, 2022, in accordance with the Consultant Competitive Negotiation Act (CCNA), the Purchasing Department, on behalf of the Public Works Capital Improvements Division, released a Request for Proposal (RFP) with the intent of obtaining the services of qualified consulting engineering firms for multi-disciplinary engineering projects relating to the design, permitting and other engineering services associated with roadways, sidewalks, drainage and other associated engineering projects. The ranking of firms was completed on May 26, 2022.
An agreement with each of the eleven (11) firms has been negotiated by staff and is presented to the Board of County Commissioners (Board) for consideration. All rates for contractors and subcontractors were evaluated to determine competitiveness based on current market conditions. Staff negotiations achieved rate reductions from the original submittals ranging from six (6) to nine (9) percent.
The rates provided by all firms are fully burdened. The hourly rates include labor, direct and indirect overhead, profit, and travel within the Tampa Bay Metropolitan Statistical Area. Travel outside of the Tampa Bay Metropolitan Statistical Area will be reimbursed in accordance with Florida Statutes.
There is no markup allowed for sub-consultants and the rates are fixed for the term of the contract. The contract period is for five (5) years and is effective upon execution of the agreement. The County reserves the right to renegotiate rates if there is a change in market conditions. This contract consolidates a similar CCNA contract, hence the number of firms and expenditure requested for award.
Fiscal Impact:
The upset limit over the five (5) year term of the contract is $6,000,000.00 for each firm for a total of $66,000,000.00.
Funding is derived through various Federal Grant programs. If needed, additional funding is derived from the Local Option Sales Surtax (Penny for Pinellas) and is budgeted in various programs within Capital Improvement Program. Funding may also be provided by various operating budgets per individual work assignments on a multiple year/multiple work assignment basis.
Staff Member Responsible:
Kelli Hammer Levy, Director, Public Works
Merry Celeste, Division Director, Purchasing & Risk Management, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Agreements
Ranking