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File #: 21-2145A    Version: 1
Type: Contract/Agreement Status: Passed
File created: 10/21/2021 Department: Utilities
On agenda: 8/2/2022 Final action: 8/2/2022
Title: Award of bid to Johnson Controls, Inc. for preventative maintenance and repairs of the HVAC chiller system at the Utilities water quality laboratory.
Attachments: 1. FE_AATF - Agreement - 22-0076-M-BW Johnson Controls Inc vendor signed 6.8.22

Subject:

Title

Award of bid to Johnson Controls, Inc. for preventative maintenance and repairs of the HVAC chiller system at the Utilities water quality laboratory.

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Recommended Action:

Recommended Action

Approval of the award of bid to Johnson Controls, Inc. for preventative maintenance and repairs of the HVAC chiller system at the Utilities water quality laboratory.

 

                     This contract is for maintenance and repairs of the Utilities HVAC chiller system and associated equipment located at the Utilities water quality laboratory, including preventative maintenance and repairs.

                     The existing contract, with Air Mechanical and Service Corp in the amount of $99,055.00, only covers preventative maintenance and expires in November 2022.

                     This new contract includes both maintenance and repairs of the laboratory chiller system which includes one new chiller and an older chiller and heater.

                     Contract No. 22-0076-M-BW estimated annual expenditure of $273,570.00 with a 60-month duration not to exceed $1,367,850.00, on the basis of being the lowest, responsive, responsible bid received meeting specifications.

                     Four bids were received, with Johnson Controls, Inc. as the lowest responsive, responsible bidder.

                     Funding is derived from the Utilities Enterprise Operating Budget.

 

Contract No. 22-0076-M-BW estimated annual expenditure of $273,570.00 with a 60-month term expenditure not to exceed $1,367,850.00, on the basis of being the lowest, responsive, responsible bid received meeting specifications.

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Strategic Plan:

Practice Superior Environmental Stewardship
3.3 Protect and improve the quality of our water, air, and other natural resources.

Practice Superior Environmental Stewardship.
5.2 Be responsible stewards of the public’s resources.
5.3 Ensure effective and efficient delivery of county services and support.

 

Summary:

Summary

This contract is for the HVAC chiller system and associated equipment preventative maintenance and repairs at the Utilities Water Quality Laboratory to be ordered as needed. The duration of the contract is for 60 months, with unit prices adjustable at twenty-four (24) months after the date of award and thereafter annually for the life of the contract, in an amount not to exceed the average of the Consumer Price Index (CPI) or three percent (3%), whichever is less.

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Background Information:

On September 30, 2021, the Purchasing and Risk Management Department, on behalf of the Utilities Department (PCU), released an invitation to bid to establish this contract.

 

Fiscal Impact:

Forecasted Budget Annual Expenditure:                                                                                                         $   277,192.00

Estimated average annual expenditure is:                                                                                    $   273,570.00

Estimated sixty (60)-month expenditure not to exceed:                                                               $1,367,850.00

 

Funding is derived from the Utilities Enterprise Operating Budget. The expenditure is consistent with the FY22 estimate and FY23 request in the FY23 budget submission for the Water and Sewer Revenue and Operating Funds.

 

 

Staff Member Responsible:

Megan Ross, Director, Utilities
Merry Celeste, Division Director, Purchasing & Risk, Administrative Services
Joe Lauro, Director, Administrative Services

 

Partners:

N/A

 

Attachments:

Agreement
Bid tabulation