Subject:
Title
Airport Service Contract with the United States Coast Guard at the St. Pete-Clearwater International Airport for airfield operating expenses and aircraft rescue and firefighting services for the Coast Guard Air Station Clearwater.
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Recommended Action:
Recommended Action
Approval of the Airport Service Contract (contract) between the United States Coast Guard (USCG) and Pinellas County’s St. Pete-Clearwater International Airport (PIE). The contract reimburses PIE for airfield operating expenses and aircraft rescue and firefighting services that are provided to the Coast Guard Air Station Clearwater.
• This is a revenue-producing contract with all payments being made to PIE.
• The most recent contract was a five-year agreement that began on December 30, 2016 and expired on December 29, 2021.
• The USCG requested a three-month extension to continue to negotiate the next five-year agreement. Granicus #21-1550D was created to enable both parties to sign the extension. The extension’s total revenues due to PIE was $139,211.94. The extension expired on March 31, 2022.
• A second two-month extension was needed for the USCG to finalize the sole-source Request for Quotation (RFQ) necessary to award the Airport Service Contract to PIE. Granicus #22-0217D was created to extend the contract period until May 31, 2022. This extension’s total revenues to PIE were $92,807.96. Both extensions totaled $232,019.90, which was less than the $250,000.00 County Administrator delegated threshold.
• The federal government issued its sole-source RFQ on April 14, 2022 and it closes on May 11, 2022. PIE answered it on April 18, 2022.
• The new contract’s estimated total cost to the USCG is $2,995,273.80 for the five-year period beginning on June 1, 2022 and expiring on May 31, 2027
• The new contract periods will now begin on June 1st each year and expires on May 31st.
Authorize the Chairman to sign and the Clerk of the Circuit Court to attest this contract.
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Strategic Plan:
Ensure Public Health, Safety and Welfare
2.1 Provide planning, coordination, prevention, and protective services to ensure a safe and secure community
Foster Continual Economic Growth and Vitality
4.4 Invest in infrastructure to meet current and future needs
Summary:
Summary
The contract between the USCG and PIE is the conduit by which PIE is reimbursed by the U. S. Government for providing ARFF services and airfield access and operations.
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Background Information:
The USCG Air Station Clearwater commenced operations at PIE in 1976. The Air Station relocated from its original location at St. Petersburg’s Albert Whitted Municipal Airport and today has become the largest and busiest Air Station in the USCG system. Clearwater Air Station is located on approximately 39.1 acres of federal government owned land that was originally purchased from Pinellas County in 1973. USCG’s primary missions include search and rescue, homeland security, law enforcement, marine environmental protection, and logistics and spans the Gulf of Mexico, the Caribbean, and the Bahamas. The Station is currently supported by nearly 500 personnel.
Federal Aviation Administration grant assurances permit airports to charge the federal government for its portion of costs for operating and maintaining airfield facilities when an agency’s aircraft operations are five or more government aircraft regularly based at the airport, or the total number of aircraft landings are 300 or more annually. The USCG does not pay for ground lease or rental payments to PIE; the USCG owns the property that it operates on.
PIE negotiated in good faith to ensure that the USCG pays its fair and reasonable share of airfield expenses. Air Station Clearwater’s aircraft operations average 3.9% of PIE’s total aircraft operations, and average 46.1% of all PIE’s ARFF emergency aircraft responses.
Fiscal Impact:
The total estimated reimbursement to PIE over the five-year contract term is $2,995,273.80 (attachment 3), which includes an annual adjustment of 4.0%. The five-year revenues received by PIE are anticipated to be the following: (1) $553,008.72 (FY22); (2) $575,129.16 (FY23); (3) $598,134.24 (FY24); (4) $622,059.60 (FY25); and (5) $646,942.08 (FY26).
Revenue funding is $12,098.72 higher than the FY22 Approved Budget ($540,910.00). No negative budgetary impacts are anticipated.
Staff Member Responsible:
Thomas R. Jewsbury, Director, St. Pete-Clearwater International Airport
Partners:
United States Coast Guard
United States Coast Guard Air Station Clearwater
Attachments:
United States Coast Guard Solicitation Number 70Z08422CDL930003
Performance Work Statement
PIE Response to USCG RFQ Volume 1
PIE Response to USCG RFQ Volume 2