Subject:
Title
Award of bid to Backflow Apparatus & Valve Co. and Test Gauge Inc. for backflow prevention assembly parts.
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Recommended Action:
Recommended Action
Award of bid to Backflow Apparatus & Valve Co. and Test Gauge Inc. for backflow prevention assembly parts and request the Chairman conduct a drawing to determine the award amount of Sub-groups 3.3, 3.4, and 3.8 that have tied unit pricing. This will be conducted in accordance with County Code 2-176. The code specifies if two or more bid submittals are received for the same total amount or unit prices, qualifications, quality, and service being equal, and no firms are deemed local (office in geographical Pinellas County), the contract shall be awarded by drawing lots.
Following the outcome of drawing lots in public, authorize the vendor(s) to execute the agreement(s), County Attorney to approve agreement(s) as to form; Authorize the Chairman to sign and the Clerk of the Circuit Court to attest the agreement(s).
• This is a sixty-month contract to purchase backflow prevention assemblies, devices, and parts to be used in the Utilities Department when required.
• Award of bids to Test Gauge Inc. for bid tabulation sub-groups 3.1, 3.2, 3.5, 3.7, 3.9 and Unspecified Materials in the amount of $939,775.05; and the tied amount of $584,555.70 to either Test Gauge or Backflow Apparatus & Valve Co. once the tie is broken.
• Sub-groups 3.3, 3.4, and 3.8 from Test Gauge Inc. and Backflow Apparatus & Valve Co. tied unit pricing in the amount of $584,555.70. The various subgroups include a variety of repair parts related to different sized backflow devices as well as an emergency parts list.
• Proposed bid will replace Contract No. 156-0478-B(BW), expiring on August 25, 2022.
• Funding is derived from the Water operating fund.
Contract No. 22-0100-B-BW in an amount not to exceed $1,524,330.75 for a duration of sixty months.
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Strategic Plan:
Practice Superior Environmental Stewardship
3.3 Protect and improve the quality of our water, air, and other natural resources.
Deliver First-Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources.
Summary:
Summary
This contract is for backflow prevention assemblies, devices, and parts to be ordered as needed. This will be a sixty-month contract allowing for annual price adjustments based on MSRP or cost sheet price lists and can only be updated once per year.
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Background Information:
On November 17, 2021, the Purchasing and Risk Management Division, on behalf of the Utilities Department (PCU), released an invitation to bid to establish a contract for backflow prevention assemblies, devices, and parts ordered as needed by the Utilities Department.
Four bids were received with the award recommendation to the lowest responsive, responsible bidders in each grouping.
This contract replaces Contract No. 156-0478-B(BW), due to expire on August 25, 2022.
Fiscal Impact:
Estimated average annual expenditure is: $ 304,866.15
Estimated sixty (60) month expenditure not to exceed: $ 1,524,330.75
Funding is derived from Water Operating Fund.
Staff Member Responsible:
Megan Ross, Director, Utilities
Merry Celeste, Division Director, Purchasing & Risk, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Agreements
Bid tabulation