Subject:
Title
Change Order No. 3 (final) to the contract with Traffic Control Devices, Inc. for 2017 to 2019 Intelligent Traffic System/Advanced Traffic Management System Projects.
label
Recommended Action:
Recommended Action
Approval and execution by the County Administrator of Change Order No. 3, decreasing the contract amount and finalizing contract time, with Traffic Control Devices, Inc. (TCD) for 2017 to 2019 Intelligent Traffic System (ITS) and Advanced Traffic Management System (ATMS) Projects.
• This contract provided a mechanism to construct ITS/ATMS improvements throughout the County per individual work orders issued by the County on an assignment-by-assignment basis. ITS/ATMS technology provides improved traffic flow, incident management, traveler information, assists emergency vehicle response, and aids County transportation engineers with arterial management strategies.
• Change Order No. 3 (final) decreases the contract amount by ($1,391,670.59). The contractor took longer than anticipated to construct individual work order projects and the contract ran out of time to provide any additional work assignments.
• Change Order No. 3 (final) extends the agreement 277-days for structure modifications necessary due to unforeseen field conditions for a total revised contract duration of 1,372 consecutive calendar days.
• The project was awarded by the Board of County Commissioners on June 6, 2017 in the amount of $3,380,380.00. Change Order No. 1 was approved by the Purchasing Director on July 7, 2019 with no increase but to move funding from individual line items to the unspecified work pay item for the installation of a new traffic signal. Change Order No. 2 was approved by the Director of Administrative Services for a 365-day time only extension on October 15, 2019 to complete in-process work orders.
Contract No. 167-0228-CP(RO); PID No. 002602A; decrease the contract amount by ($1,391,670.59) for a revised total amount of $1,988,709.41; agreement term increases by 277 consecutive calendar days for a revised total duration of 1,372 consecutive calendar days.Body
Strategic Plan:
Ensure Public Health, Safety and Welfare
2.5 Enhance pedestrian and bicycle safety
Foster Continual Economic Growth and Vitality
4.4 Invest in infrastructure to meet current and future needs
4.5 Provide safe and effective transportation systems to support the efficient flow of motorists, commerce, and regional connectivity
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public's resources
5.3 Ensure effective and efficient delivery of county services and support
Summary:
This contract provided a mechanism to construct ITS/ATMS improvements throughout the County. ITS/ATMS technology provides improved traffic flow, incident management, traveler information, assists emergency vehicle response, and aids County transportation engineers with arterial management strategies.
The project required a 277-day extension for structure modifications necessary due to unforeseen field conditions
Background/Explanation:
The project was awarded by the Board of County Commissioners on June 6, 2017 in the amount of $3,380,380.00. Change Order No. 1 was approved by the Purchasing Director on July 7, 2019 with no increase in funding but to move funding from individual line items to the unspecified work pay item for the installation of a new traffic signal. Change Order No. 2 was approved by the Director of Administrative Services for a 365-day time only extension on October 15, 2019 with no increase in funding to complete in-process work orders.
The ITS/ATMS program was used improve traffic flow, monitoring, and motorist notification, etc., the Public Works Department prepared project plans to be implemented as work orders for the installation of fiber optic cable and ITS devices such as CCTV cameras, dynamic message signs, and vehicle detection systems at intersections. These devices provided real-time information to the County's traffic control center and allowed the control center's operators to provide information to motorists or adjust the system when warranted for emergency situations.
Fiscal Impact:
Original Agreement Amount: $3,380,380.00
Change Order’s 1 & 2: $0.00
Decrease due to Change Order No. 3 (final): ($1,391,670.59)
Final Revised Agreement Amount: $1,988,709.41
Funding was derived from Local Infrastructure Gas Tax (9th Cent) / Transportation Regional Incentive Program (TRIP) / County Incentive Grant Program (CIGP)
Delegated Authority:
Authority for the County Administrator to approve and execute this final change order is granted under Code Section 2-62 (a)(3).
Staff Member Responsible:
Kelli Hammer-Levy, Director, Public Works
Merry Celeste, Division Director, Purchasing & Risk, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Change Order No. 3. (final)