Subject:
Title
Ranking of firms and agreements with the top five ranked firms for the requirements of continuing land surveying and mapping, subsurface utility locating and geographic information system services.
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Recommended Action:
Recommended Action
Approval of the ranking of firms and agreements with the top five ranked firms for the requirements of continuing land surveying and mapping, subsurface utility locating and geographic information system services.
1.) Cumbey & Fair, Inc.
2.) George F. Young, Inc.
3.) ECHO UES, Inc.
4.) DRMP, Inc.
5.) McKim & Creed, Inc.
• The purpose of this continuing contract is to provide professional surveying and mapping, subsurface utility locating, and geographic information system services on an assignment-by-assignment basis as part of the County’s design and construction of certain capital projects or other operational needs on a multiple year/multiple work assignment basis.
• Award recommendation with the five firms per the Consultant Competitive Negotiation Act (CCNA) requirements, Florida Statute 287.055, with an upset limit over the five-year term of $700,000.00 for each firm and a total combined upset limit for all firms of $3,500,000.00.
• Cumbey & Fair, Inc. and ECHO UES are both Pinellas County certified small business enterprise (SBE) firms; DRMP, George F. Young, and McKim & Creed have all committed to utilizing SBE subconsultants for individual work assignments issued under this contract; percentage goals are not established for CCNA continuing contracts. When the County utilizes a firm for an individual work assignment, the requesting department working with Economic Development will ensure SBEs are utilized.
Contract No. 22-0059-CN(VG); the upset limit over the five-year term is $700,000.00 for each firm for a total of $3,500,000.00; Authorize the Chairman to sign and the Clerk of the Circuit Court to attest.
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Strategic Plan:
Practice Superior Environmental Stewardship
3.3 Protect and improve the quality of our water, air, and other natural resources.
3.4 Reduce/reuse/recycle resources including energy, water, and solid waste.
Foster Continual Economic Growth and Vitality
4.4 Invest in infrastructure to meet current and future needs.
Deliver First Class Services to the Public and Our Customers
5.1 Maximize partner relationship and public outreach.
Summary:
Summary
The purpose of this contract is to provide land surveying and mapping, subsurface utility locating and GIS services on a continuing basis as part of the design and construction of capital projects and other operational needs.
The firms, in order of ranking, are attached on the ranking spreadsheet.
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Background Information:
On November 5, 2021, in accordance with the CCNA Statute 287.055, the Purchasing and Risk Division, on behalf of the Department of Public Works Survey and Mapping Division, released a request for proposal (RFP) with the intent of obtaining the services of qualified consulting engineering firms for land surveying and mapping, subsurface utility locating and GIS projects. The ranking of firms was completed January 10, 2022.
An agreement with each of the five (5) firms has been negotiated by staff and is presented to the Board of County Commissioners for consideration. All rates for prime consultants and sub-consultants were evaluated to determine competitiveness based on current market conditions. Negotiations achieved rate reductions ranging from five (5) to thirty (30) percent as compared to the original submittals.
The hourly rates provided by all firms are fully burdened including labor, direct and indirect overhead, profit, and travel within the Tampa Bay Metropolitan Statistical Area (TBMSA). Travel outside of the TBMSA will be reimbursed in accordance with Florida Statutes. There is no markup allowed for subconsultants and the rates are fixed for the term of the contract. The contract term is five (5) years and is effective upon execution of the agreement. The County reserves the right to renegotiate rates if there is a substantial change in market conditions.
Fiscal Impact:
The upset limit over the five (5) year term is $700,000.00 for each firm for a total of $3,500,000.00.
Funding is derived from various Capital Improvement Program budgets and/or operating budgets per individual work assignments on a multiple year/multiple work assignment basis.
Staff Member Responsible:
Kelli Hammer Levy, Director, Public Works
Susan Scholpp, Manager, Survey and Mapping Division, Public Works
Merry Celeste, Division Director, Purchasing & Risk, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Agreements
Ranking Spreadsheet