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File #: 21-1462D    Version: 1
Type: Delegated Item Status: Passed
File created: 12/1/2021 Department: Public Works
On agenda: 4/26/2022 Final action: 4/26/2022
Title: Joint Project Agreement with the City of Largo for utility work associated with the County's Whitney Road at Wolford Road Intersection Improvement Project from Sapphire Lane to Hidden Springs Place.
Attachments: 1. Agreement, 2. Exhibit A - Cost Estimate, 3. Project Location Map
Related files: 19-1037D, 17-1092D, 24-0625A
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Subject:

Title

Joint Project Agreement with the City of Largo for utility work associated with the County’s Whitney Road at Wolford Road Intersection Improvement Project from Sapphire Lane to Hidden Springs Place.

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Recommended Action:

Recommended Action

Approval and execution by the County Administrator of the Joint Project Agreement (JPA) with the City of Largo (City) for utility work associated with the County’s Whitney Road at Wolford Road intersection Improvement Project from Sapphire Lane to Hidden Springs Place.

 

                     City of Largo utility work to be performed by County contractor.

                     County is paid by City prior to award of bid for work through this JPA.

                     Anticipated cost of utility work is $206,800.00 plus five percent administrative fee of $10,340.00 for a total cost of $217,140.00, paid by the City to the County.

                     Authority for the County Administrator to execute this Agreement is granted under Code Section 2-62(a)(1).

 

County PID No. 002109A; agreement term is seven hundred twenty days from execution; Estimated total project cost is $217,140.00.Body

 

Strategic Plan:

Foster Continual Economic Growth and Vitality
4.4 Invest in infrastructure to meet current and future needs
4.5 Provide safe and effective transportation systems to support the efficient flow of motorists, commerce, and regional connectivity

Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
5.3 Ensure effective and efficient delivery of county services and support

 

Summary:

The primary work to be performed on behalf of the City is the replacement, relocation, and/or adjustment of a 16-inch reclaimed water main that is in conflict with the planned replacement and relocation of an existing roadway culvert located on Whitney Road at Wolford Road, from Sapphire Lane and Hidden Springs Place.

The County’s contractor will be improving, reconstructing and/or replacing the City’s existing reclaimed water main as part of a larger planned intersection improvement project at Whitney Road and Wolford Road. County staff anticipates advertising for construction of the project in April 2022. The current engineer’s estimate for construction of the overall County project is $2.7 million, with a construction duration anticipated for approximately twenty four (24) months following commencement scheduled for August 2022.

 

Background/Explanation:

The County and City mutually agree it is economically beneficial to have the County’s contractor perform the City’s utility work as part of construction of the overall project.  The Agreement provides the funding mechanism for the City to pay the County in advance of commencement of construction activities and further identifies both the County and City responsibilities throughout the project duration.  It will result in savings to both the County and City by reducing costs for mobilization, maintenance of traffic, site restoration, and project administration.

The previously approved JPA for this intersection improvement project expired on December 23, 2021.  The project was delayed due to permitting issues requiring a new agreement with the City. 

 

Fiscal Impact:

The City has verified that funding in the amount of $217,140.00 for the City’s portion of the utility work is available for construction of its reclaimed water mains. The City’s estimated utility work is projected to cost $206,800.00 plus an additional five percent (5%), or $10,340.00 for County construction, contract administration, and compaction and backfill testing costs. There is no fiscal impact to the County for the City’s portion of work. This JPA represents the City’s portion of work only and is part of a larger County capital improvement planned project. The County's project is included in the FY22-27 Capital Improvement Program: Transportation Function, Local Streets and Collector Projects program, project 002109A Whitney Road and Wolford Road intersection and Roadway Improvements funded by the Local Infrastructure Sales Surtax (Penny for Pinellas). 

 

Delegated Authority:

Authority for the County Administrator to execute this Agreement is granted under Code Section 2-62(a)(1).

 

Staff Member Responsible:

Kelli Hammer Levy, Director, Public Works

 

Partners:

City of Largo

 

Attachments:

Agreement
Exhibit A - Cost Estimate
Project Location Map