Subject:Title
Change Order No. 1 (Final) with Keystone Excavators, Inc. for the Lakeview Road ADA Ramps and Drainage Improvements project.
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Recommended Action:Recommended Action
Approval and execution by the County Administrator of Change Order No. 1 (Final) with Keystone Excavators, Inc. for the Lakeview Road ADA Ramps and Drainage Improvements project (County PID No. 000489A).
• Project consisted of upgrade to existing sidewalks, ADA ramps, and drainage infrastructure on Lakeview Road, from South Lincoln Avenue to Stevenson’s Creek.
• Work also included utility removal and replacement work for the City of Clearwater through a Joint Project Agreement (JPA).
• Change Order No. 1 (Final) includes a contract decrease of ($52,002.74) and an extension of 123 consecutive calendar days. The overall decrease is due to the difference between original estimated and final quantities used and the balance of unspecified work not used. The additional days were needed for project close-out after the County received substantial completion. Liquidated damages do not apply.
• This project was originally approved by the Board of County Commissioners on July 21, 2020 in the amount of $1,515,335.98.
Contract No. 190-0361-CP(PLU) decrease in the amount of ($52,002.74) for a total revised contract amount of $1,463,333.24.
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Strategic Plan:
Foster Continual Economic Growth and Vitality
4.4 Invest in infrastructure to meet current and future needs
Deliver First Class Service to the Public and Our Customers
5.3 Ensure effective and efficient delivery of county services and support
Summary:
Change Order No. 1 (final) decreases the contract amount by ($52,002.74) and extends the agreement term by 123 consecutive calendar days. The project was substantially complete on April 7, 2021 and obtained final completion on November 5, 2021. Liquidated damages do not apply, as the County received substantial and beneficial use prior to the Notice to Proceed end date of July 4, 2021.
Final inspection of the project was conducted by Public Works and the City of Clearwater. All work was completed in accordance with the construction contract documents. The time between substantial and final completion, and the reason a 123 day extension was due to the duration to complete the walk thru inspection with project stakeholders, punch list items, final testing, project acceptance, receipt and approval of certified as-builts, final approval of SWFWMD and Army Corp permits, Engineer of Record final acceptance and approval, final project deliverables, final quantity of materials audit, resolution of claims and disputes, and receipt of final invoice. Final quantities resulted in a net decrease of ($52,002.74). This is the difference between estimated and final quantities and also balance of unspecified work not used.
Background/Explanation:
The Public Works Department identified the need for roadway, pedestrian, and drainage improvements on Lakeview Road based on previous work requests, on-site field inspections, and a preliminary engineering report (PER) completed by a consultant. The PER identified clear zone and safety concerns regarding the proximity of the deep roadside ditches. Water quality concerns identified a need for additional drainage inlets and improvements to ditches discharging into Stevenson Creek. The Report also identified pedestrian concerns with sub-standard or missing sidewalks and ramps. Construction improvements were made based on these recommendations.
Fiscal Impact:
Expenditure not to exceed: $1,515,335.98
Change Order No 1 (Final): ($52,002.74)
Revised Total: $1,463,333.24
Funding was derived from the Local Infrastructure Sales Tax (Penny for Pinellas); Capital Improvement Program Sidewalk Projects allocation and a JPA with the City of Clearwater. The JPA amount provided by the City to the County for utility right of way work in advance of project commencement was $342,693.75. The amount included a five percent (5%) administrative fee.
Delegated Authority:
Authority for the County Administrator to execute this Change Order No. 1 (Final) is granted under Code Section 2-62 (a)(3).
Staff Member Responsible:
Kelli Hammer Levy, Director, Public Works
Merry Celeste, Division Director, Purchasing & Risk, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
City of Clearwater
Attachments:
Change Order No. 1(Final)