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File #: 21-2394A    Version: 1
Type: Contract/Agreement Status: Passed
File created: 11/30/2021 Department: Administrative Services
On agenda: 1/11/2022 Final action: 1/11/2022
Title: Purchase authorization for requirements of heavy and light duty vehicles and equipment.
Attachments: 1. FE_AATF - Phase Two Agreement_Alan Jay_Sourcewell, 2. FE_AATF - Phase Two Agreement_Bush Hog Inc_FSA, 3. FE_AATF - Phase Two Agreement_Sunstate Inc_FSA, 4. FE_AATF - Phase Two Agreement_ CUES Inc_ HGAC, 5. FE_AATF - Phase Two Agreement_McKibben Power Sports_FSA, 6. Phase Two Equipment Purchase Plan List, 7. AATF - Phase Two Agreement_Alan Jay_Sourcewell, 8. AATF - Phase Two Agreement_Bush Hog Inc_FSA, 9. AATF - Phase Two Agreement_Sunstate Inc_FSA, 10. AATF - Phase Two Agreement_ CUES Inc_ HGAC, 11. AATF - Phase Two Agreement_McKibben Power Sports_FSA

Subject:

Title

Purchase authorization for requirements of heavy and light duty vehicles and equipment.

label

 

Recommended Action:

Recommended Action

Approval of the agreements for requirements of heavy and light duty vehicles and equipment pursuant to the pricing of each cooperative contract below:

 

1.)                     Florida Sheriffs Association / Florida Association of Counties for water trucks, dump trucks, utility terrain vehicles, and rotary cutters.

2.)                     Sourcewell (governmental purchasing cooperative) for boom trucks.

3.)                     Houston Galveston Area Council (governmental purchasing cooperative) for TV Inspection Truck.

 

                     This purchase authorization provides the Fleet Management Division of Administrative Services a mechanism for the replacement of heavy, medium, and light duty vehicles and related equipment that have exceeded end-of-life capacity.

                     This purchase authorization represents the second of two phases for completing the Fiscal Year 2022 Vehicle and Equipment Purchase Plan. The first phase was approved by the Board of County Commissioners on December 7th, 2021.

                     Factors utilized to determine end of life include but are not limited to age; mileage/hours of operation; historical cost as compared to similar vehicles; operating cost per mile; anticipated and ongoing repairs and overall physical condition.

Body

Contract No. 22-0161-PB in the not-to-exceed amount of $1,462,827.00; Authorize the Chairman to sign and the Clerk of the Circuit Court to attest.

 

Strategic Plan:

Deliver First Class Services to the Public and Our Customers
5.2                     Be responsible stewards of the public’s resources
5.3                     Ensure effective and efficient delivery of county services and support

 

Summary:

Summary

This purchase authorization provides the Fleet Management Division with a mechanism to utilize various cooperative contracts for the acquisition of vehicles and related equipment. The purchase authorization includes vehicles replaced that have reached the end of their useful and economic lives and are due for replacement in FY22, and new capitalized vehicles being added to the existing fleet, which are included in the FY22 Adopted Budget.

Body

 

Background Information:

Approval of the FY22 vehicle and equipment purchase plan is represented in the attached Agreements and equipment listing.

Factors utilized to determine the end of useful and economic life include, but are not limited to: age, mileage/hours of operation, historical maintenance cost as compared to like vehicles, operating cost per mile/hour, anticipated and ongoing repairs, and physical condition.

 

Fiscal Impact:

The adopted FY22 budget includes appropriations that impact Pinellas County departmental enterprise funds and the Vehicle Replacement Plan fund.

 

Total expenditure not-to-exceed: $1,462,827.00

 

Funding for this purchase is derived from the following:

 

FY21 Fleet Vehicle and Equipment Replacement Plan:                     $712,449.00

Utilities Department Enterprise Fund:                                                                                    $420,645.00

Department Funded:                                                                                                                              $329,733.00

 

Staff Member Responsible:

Joe Lauro, Director, Administrative Services
Don Moore, Division Manager, Fleet Management Services, Administrative Services
Merry Celeste, Division Director, Purchasing & Risk, Administrative Services

 

Partners:

N/a

 

Attachments:

Phase Two Vehicle/Equipment List
Phase Two Agreement_Alan Jay_Sourcewell
Phase Two Agreement_Bush Hog Inc_FSA
Phase Two Agreement_McKibben Power Sports_FSA
Phase Two Agreement_Sunstate Inc_FSA
Phase Two Agreement_ CUES Inc_ HGAC