Subject:
Title
Resolution supplementing the Fiscal Year 2021 Budget for unanticipated fund balances in the General Fund, Emergency Medical Services, Emergency Communications E911, Fire Districts, Fleet Management, Water Renewal and Replacement, and Sewer Renewal and Replacement Funds.
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Recommended Action:
Recommended Action
Conduct a public hearing and adopt the attached resolution recognizing and appropriating unanticipated fund balance in the General Fund, Emergency Medical Services, Emergency Communications E911, Fire Districts, Fleet Management, Water Renewal and Replacement, and Sewer Renewal and Replacement Funds in the Fiscal Year (FY) 2021 budget as outlined in the staff report.
• The resolution recognizes unanticipated fund balance in the FY21 Budget in various funds as follows: General Fund $265,670.00, Emergency Medical Services Fund $1,143,370.00, Emergency Communications E911 Fund $744,920.00, Fire Districts Fund $365,140.00, Fleet Management Fund $118,630.00, Water Renewal and Replacement Fund $218,830.00, and the Sewer Renewal and Replacement Fund $149,010.00.
• The FY21 actual beginning fund balances have exceeded the budget in the funds identified due to delays in receiving vehicles and equipment, delays in purchasing supplies, and delayed implementation of projects. The delays in FY20 were not anticipated during budget development. The resolution adjusts the FY21 Budget to carry forward unused FY20 appropriation for the purchases and payments that were not completed by September 30, 2020.
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Strategic Plan:
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
5.3 Ensure effective and efficient delivery of county services and support
Summary:
Summary
This resolution recognizes unanticipated fund balance in various funds and adjusts appropriation in FY21 for the Animal Services Department budget, the Public Works Department budget, the Safety and Emergency Services Department budget, the Utilities Department budget, the Administrative Services Department budget, and three Unincorporated Fire District budgets (Largo, Dunedin, and Pinellas Park). The unanticipated fund balances were due to FY20 actual expenditures being less than estimated during development of the FY21 budget.
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Background Information:
The FY21 actual beginning fund balances have exceeded the budget in the General Fund, Emergency Medical Services Fund, Emergency Communications E911, Fire Districts Fund, Fleet Management Fund, Water Renewal and Replacement Fund, and Sewer Renewal and Replacement Fund. The unanticipated fund balance is due to capital equipment and vehicles not being received by the end of the prior fiscal year and other program and project delays not anticipated during budget development.
This resolution adjusts appropriation in the FY21 Budget as follows: General Fund - total $265,670.00, including $113,980.00 for Animal Services (two new animal control vehicles, with marketing wraps), $28,090.00 for Fire Regional Services (half-share of HazMat drone units), $123,600.00 for Public Works (carryover of an Air Quality grant award); Emergency Medical Services Fund - $1,143,370.00 for its share of the Carousel/Vesta 911 phone equipment refresh project, the Sunstar Data Center upgrade, infrared camera equipment, half-share of HazMat drones, a Tech Rescue vehicle, a Water Rescue boat and trailer, one EMS rescue vehicle and one staff vehicle; Emergency Communications E911 Fund - $744,920.00 for its share of the Carousel/Vesta 911 phone equipment refresh project; Fire Districts Fund - total $365,140.00 for the County’s percentage share of costs for fire service to the unincorporated areas: Largo - $198,460.00 for a fire truck, staff vehicle, and Fire Station #39 design, Dunedin - $142,480.00 for the Fire Training Center, and Pinellas Park - $24,200.00 for Mainlands/Gateway Fire Station Design; Fleet Management Fund - $118,630.00 for replacing two animal control vehicles and a trailer; Water Renewal & Replacement Fund - $218,830.00 for replacement vehicles; and Sewer Renewal & Replacement Fund - $149,010.00 for replacement vehicles.
In accordance with Section 129.06(2)(f), Florida Statutes, if the source of unanticipated receipts is not specifically associated with a particular purpose such as grants, donations or reimbursements, this budgetary action requires a public hearing. The public hearing was advertised in advance of the May 25, 2021 meeting. The attached resolution recognizes FY21 unanticipated beginning fund balance within the various funds identified and increases total appropriation within each fund accordingly.
Fiscal Impact:
Approval of this resolution recognizes unanticipated beginning fund balance in various funds and increases FY21 budget appropriation accordingly in each fund: $265,670.00 in the General Fund, $1,143,370.00 in the Emergency Medical Services Fund, $744,920.00 in the Emergency Communications E911 Fund, $365,140.00 in the Fire Districts Fund, $118,630.00 in the Fleet Management Fund, $218,830.00 in the Water Renewal & Replacement Fund, and $149,010.00 in the Sewer Renewal & Replacement Fund. This request is consistent with the FY21 estimated expenses submitted for FY22 budget development.
Staff Member Responsible:
Veronica Ettel, Budget and Financial Management Analyst,
Office of Management and Budget
Partners:
N/A
Attachments:
Budget Resolution 21-711A
Notice of Public Hearing 21-711A