Subject:
Title
Agreements for requirements of heavy and light duty vehicles and equipment.
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Recommended Action:
Recommended Action
Approval and execution of the agreements for requirements of heavy and light duty vehicles and equipment pursuant to the pricing of each cooperative contract below:
1.) Florida Sheriffs Association / Florida Association of Counties contracts: police rated; administrative; utility vehicles; trucks and vans; heavy equipment.
2.) State of Florida, Department of Management Services assorted vehicles and equipment.
3.) Sourcewell (government purchasing cooperative) for asphalt pavers.
4.) Omnia Partners (government purchasing cooperative) for commercial utility vehicles.
5.) Houston Galveston Area Council (government purchasing cooperative) Tram for utilities.
• This purchase authorization provides the Fleet Management Division of Administrative Services a mechanism for the replacement of heavy, medium, and light duty vehicles and related equipment that have exceeded end-of-life capacity.
• Factors utilized to determine the end of life include but are not limited to age; mileage/hours of operation; historical cost as compared to similar vehicles; operating cost per mile; anticipated and ongoing repairs and overall physical condition.
• A $6,574,342.00 expenditure is projected over twelve months and is consistent with the Fiscal Year (FY) 2021 budget.
Contract No. 21-0100-PB(DG) in the not-to-exceed amount of $6,574,342.00. Authorize the Chairman to sign and the Clerk of the Circuit Court to attest.
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Strategic Plan:
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
5.3 Ensure effective and efficient delivery of county services and support
Summary:
Summary
These Agreements provide the Fleet Management Division with a mechanism to utilize various cooperative contracts for the acquisition of vehicles and related equipment. This purchase authorization includes vehicles replaced that have reached the end of their useful and economic lives and are due for replacement in FY22, and new capitalized vehicles being added to the existing fleet, which are included in the FY22 Adopted Budget.
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Background Information:
Approval of the FY22 vehicle and equipment purchase plan is represented in the attached Agreements and equipment listing.
Factors utilized to determine the end of useful and economic life include, but are not limited to: age, mileage/hours of operation, historical maintenance cost as compared to like vehicles, operating cost per mile/hour, anticipated and ongoing repairs, and physical condition.
Fiscal Impact:
The adopted FY22 budget includes appropriations that impact Pinellas County departmental enterprise funds and the Vehicle Replacement Plan fund.
Total expenditure not-to-exceed: $6,574,342.00
Funding for this purchase is derived from the following:
• FY21 Fleet Vehicle and Equipment Replacement Plan: $5,119,330.00
• Utilities Department Enterprise Fund: $1,007,496.00
• Airport Department Enterprise Fund: $ 149,727.00
• Solid Waste Enterprise Fund: $ 89,864.00
• Various Department Equipment Purchase Plans for $ 207,925.00
contingency (toolboxes, light bars, inverters, accessories)
Staff Member Responsible:
Joe Lauro, Director, Administrative Services
Don Moore, Division Manager, Fleet Management Services, Administrative Services
Merry Celeste, Division Director, Purchasing & Risk, Administrative Services
Partners:
N/A
Attachments:
FY 21 Equipment Purchase Plan Totals
Agreement_Allen Jay_Sourcewell
Agreement_Company Wrench_Sourcewell
Agreement_ CUES Inc_HGAC
Agreement_ Dobbs Equipment_FSA
Agreement_ Duval Ford_FSA
Agreement_Duval Ford_SOF
Agreement Environmental Prod Group_FSA
Agreement_Everglades Farm Equip_FSA
Agreement_Jeffery Allen Inc_Omnia
Agreement_Ring Power_FSA
Agreement Specialty Vehicles_HGAC
Agreement_ Sun State_FSA
Agreement_Texas Trailers_FSA
Agreement_United Rentals_Sourcewell
Agreement_Vermeer Corp_Sourcewell
Agreement_Wesco Turf_ Omnia