Subject:
Title
Amendments to the Emergency Medical Services Advanced Life Support First Responder Agreements with four municipalities and two independent fire districts.
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Recommended Action:
Recommended Action
Sitting as the Pinellas County Emergency Medical Services (EMS) Authority, approve Amendment 1 to the EMS Advanced Life Support (ALS) First Responder Agreement with four municipalities and two independent fire districts.
• Section 701(f) of the EMS ALS First Responder Agreement provides for an extraordinary budget increase which must be negotiated and approved prior to the beginning of the next fiscal year in the event any proposed budget submitted by the Contractor should exceed 3% of the prior Fiscal Year’s budget.
• These six amendments have been reviewed for appropriateness of costs as defined within the allowable cost resolution for EMS and funding in the amount of $895,195.00 is consistent with the Fiscal Year 2021 Tentative Budget for the Emergency Medical Services Fund.
• Cost adjustments are due primarily to increases in allowable costs for salaries and benefits.
• Clearwater increased $534,836.00 or 8.38% due to increased salaries and an increase in retirement contributions after an actuarial study.
• Gulfport increased $33,828.00 or 4.86% due increased salaries and benefit costs.
• Palm Harbor increased $90,044.00 or 3.30% due to increased operating costs including repair and maintenance.
• Pinellas Suncoast increased $61,214.00 or 3.91% due to increased salaries and retirement contribution costs.
• Tarpon Springs increased $65,130.00 or 4.14% due to increased salaries and operating costs for repair and maintenance.
• Treasure Island increased $110,143.00 or 15.92% due to budgeting EMS allowable costs that weren’t previously budgeted.
Authorize the Chairman to sign and the Clerk of the Circuit Court to attest.
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Strategic Plan:
Ensure Public Health, Safety, and Welfare
2.1 Provide planning, coordination, prevention, and protective services to ensure a safe and secure community
Deliver First Class Services to the Public and Our Customers
5.1 Maximize partner relationships and public outreach
5.3 Ensure effective and efficient delivery of county services and support
Summary:
Summary
Section 701(f) of the Emergency Medical Services ALS First Responder Agreement provides for an extraordinary budget increase which must be negotiated and approved prior to the beginning of the next fiscal year in the event any proposed budget submitted by the Contractor should exceed three (3%) percent of the prior Fiscal Year’s budget.
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Background Information:
On September 24, 2019 and October 22, 2019, the Board of County Commissioners, sitting as the EMS Authority, approved the current ALS First Responder agreements with eighteen (18) municipalities and independent fire districts. Each agreement will expire on September 30, 2024.
The EMS Authority and six (6) of the eighteen (18) First Responder agencies now desire to execute Amendment No.1 to their relative ALS First Responder Agreements. These amendments reflect funding adjustments for FY21. The remaining twelve (12) First Responder agencies do not need amending at this time as those budgets fall within the 3% cap.
These six amendments have been reviewed for appropriateness of costs as defined within the allowable cost resolution for EMS.
Fiscal Impact:
These amendments represent the following funding adjustments for FY20-21 for cost increases over the 3% cap:
- Clearwater $534,836.00 or 8.38%
- Gulfport $33,828.00 or 4.86%
- Palm Harbor $90,044.00 or 3.30%
- Pinellas Suncoast $61,214.00 or 3.91%
- Tarpon Springs $65,130.00 or 4.14%
- Treasure Island $110,143.00 or 15.92%
Cost adjustments are due primarily to increases in personal services, salaries and benefits (see attached variance comparison). The total adjusted funding increase is $895,195.00. The total funding amount for these six (6) contractors is $14,974,464.00. This amount is consistent with the FY21 Tentative Budget for the Emergency Medical Services (EMS) Fund.
Staff Member Responsible:
James G. Fogarty, Director, Safety and Emergency Services
Partners:
City of Clearwater
City of Gulfport
Palm Harbor Special Fire Control & Rescue District
Pinellas Suncoast Fire & Rescue District
City of Tarpon Springs
City of Treasure Island
Attachments:
ALS First Responder Agreement, Amendment 1 - Clearwater
ALS First Responder Agreement, Amendment 1 - Gulfport
ALS First Responder Agreement, Amendment 1 - Palm Harbor
ALS First Responder Agreement, Amendment 1 - Pinellas Suncoast
ALS First Responder Agreement, Amendment 1 - Tarpon Springs
ALS First Responder Agreement, Amendment 1 - Treasure Island
2019 ALS First Responder Agreement - Clearwater
2019 ALS First Responder Agreement - Gulfport
2019 ALS First Responder Agreement - Palm Harbor
2019 ALS First Responder Agreement - Pinellas Suncoast
2019 ALS First Responder Agreement - Tarpon Springs
2019 ALS First Responder Agreement - Treasure Island
Resolution 09-37 EMS Allowable Costs